Group Fleet Administrator

To provide dedicated, effective administrative support to the busy fleet department. To collect, collate and record all fleet related documents and invoices. Hours of work Usual hours of work are 8:30am to 5:00pm Monday to Friday with a 60 minute unpaid break for lunch. Although the role is homebased, some attendance to the Rainham office / Fleet Department will be required. The post holder will be required to dedicate sufficient time to ensure all tasks are completed to a high standard and may be required to work outside of contractual hours. - Key tasks and responsibilities: - To provide the fleet department with full administrative support including but not limited to- · Data entry of fleet documentation onto Fleetwave vehicle database · Administration of Fleetwave database to ensure vehicle compliance · Assist with formulation of monthly reports · Filing paperwork and forwarding invoices to head office in a timely manner · Ad hoc email and phone queries. · Monitoring of
vehicle hire/lease accounts · Tracking system management · Online vehicle taxation · MOT/ADR bookings · Processing driving Licence checks and maintaining company account · Ordering fuel cards and maintaining account · Management of Bridgestone Tyre account

· Excellent administration skills. · Previous experience of a busy, fast paced Fleet office environment will be a distinct advantage to the post holder. · Excellent communication skills; written and verbal. · Report writing skills, using Microsoft applications. · Excel knowledge Pivot Tables and V lookup · Data monitoring and analytical skills. · Proven ability to operate independently with minimum supervision.