Grants & Operations Coordinator

Grants & Operations Coordinator

Date: 2026-09-23

Location: London, Greater London, GB, EC2V 8, Remote within the UK | Flexible 4 day week | Reporting to the Head of Programmes & Development

Last Updated: 2026-10-22T05:19:53.223

FCDO Families is the dedicated family support service for the Foreign, Commonwealth & Development Office (FCDO). We help families of UK government officers make informed decisions, prepare for and confidently navigate their life overseas. We are seeking an organised, proactive and detail-oriented Operations & Grants Coordinator to manage the delivery of our grant programmes, administration and operational processes. This is a varied role for someone who enjoys working with systems, data, reporting and process improvement. The successful candidate will ensure our grant programmes operate efficiently while helping us modernise systems, strengthen reporting and improve organisational efficiency through automation and AI-enabled processes.

Key Responsibilities

Grant Administration

• Manage full life cycle of grant process


• Maintain accurate records


• Process grant payments and monitor budgets


• Produce reports and programme updates


• Support compliance, governance and audit requirements


• Track grant outcomes and impact data

Administration

• Manage community/database onboarding and offboarding


• Ensure records and databases are accurate and up to date


• Assist with event admin

Operations & Systems

• Review and improve internal processes


• Support CRM development and data management


• Proactively identify opportunities for automation and efficiency and deliver solutions

About You

You will be highly organised, confident working with data and financial information and comfortable managing multiple priorities. This role requires someone who can work independently, take ownership of their work and make progress with minimal supervision. We're looking for a proactive, resourceful individual who enjoys finding solutions, using their initiative and getting things done. Just as importantly, we're looking for someone who is personable, approachable and enjoys building positive relationships with our stakeholders. You'll take pride in helping others, improving people's experiences and finding practical solutions that make a real difference. Strong communication skills, a collaborative approach and a genuine desire to support others will help you thrive in our team.

Essential Experience

• Grant administration, funding programmes or not-for-profit administration


• Ability to interpret and apply programme guidance, funding rules and eligibility criteria


• Operations, project coordination or business support


• Database, CRM or membership management


• Producing reports, maintaining accurate records and handling sensitive information


• Working with budgets and financial processes


• Strong Microsoft 365 skills, particularly Excel

Key Attributes

• Excellent attention to detail


• Strong organisational and administrative skills


• Able to work independently in a remote environment


• Comfortable using technology and learning new digital tools


• Interested in process improvement, automation and AI

Why Join Us?

This is an opportunity to join a small, ambitious organisation where your contribution will be highly visible and genuinely valued. We foster a collaborative, supportive culture built on trust, autonomy and shared success, giving you the freedom to take ownership of your work while working alongside colleagues who are committed to helping each other thrive.

We offer the flexibility of home-based working and empower our people to make decisions, contribute ideas and drive meaningful change. As part of our team, you'll have the opportunity to shape and improve organisational systems, influence how we work and see the direct impact of your efforts on the organisation's success. We also offer:

• Flexible working arrangements


• Generous annual leave entitlement of 35.5 days (FTE)


• An extended Christmas break through our organisational closure between Christmas and New Year


• A dedicated annual wellbeing day to focus on your health and wellbeing


• A paid volunteering day each year to support a cause that matters to you


• Private medical insurance


• Employer pension contribution of 10%


• Dedicated L&D funding to support your professional growth

Additional Requirements

This UK-based role requires the successful applicant to attend an in-person, right-to-work check and hold British citizenship to meet security clearance requirements (SC). SC - Guidance Pack for Applicants - GOV.UK

We are committed to creating an inclusive workplace and welcome applications from people of all backgrounds, experiences and perspectives. We are happy to discuss reasonable adjustments throughout the recruitment process.

Application Process

Closing date for applications: Sunday 4 October 2026, 8:00pm. Interviews will take place during the week commencing 12 October 2026. The successful applicant will be subject to UK Government Security Clearance (SC), which can take up to six weeks to complete. We would anticipate the start date of this role to be January 2027.

#s1-Gen

Remote within the UK | Flexible 4 day week | £32,000-£35,000 FTE (£25,600-£28,000 actual) | Reporting to the Head of Programmes & Development. FCDO Families is the dedicated family support service for the Foreign, Commonwealth & Development Office (FCDO). We help families of UK government officers make informed decisions, prepare for and confidently navigate their life overseas. We are seeking an organised, proactive and detail-oriented Operations & Grants Coordinator to manage the delivery of our grant programmes, administration and operational processes. This is a varied role for someone who enjoys working with systems, data, reporting and process improvement. The successful candidate will ensure our grant programmes operate efficiently while helping us modernise systems, strengthen reporting and improve organisational efficiency through automation and AI-enabled processes. Key Responsibilities Grant Administration o Manage full life cycle of grant process o Maintain accurate
records o Process grant payments and monitor budgets o Produce reports and programme updates o Support compliance, governance and audit requirements o Track grant outcomes and impact data Administration o Manage community/database onboarding and offboarding o Ensure records and databases are accurate and up to date o Assist with event admin Operations & Systems o Review and improve internal processes o Support CRM development and data management o Proactively identify opportunities for automation and efficiency and deliver solutions About You You will be highly organised, confident working with data and financial information and comfortable managing multiple priorities. This role requires someone who can work independently, take ownership of their work and make progress with minimal supervision. We're looking for a proactive, resourceful individual who enjoys finding solutions, using their initiative and getting things done. Just as importantly, we're looking for someone who is
personable, approachable and enjoys building positive relationships with our stakeholders. You'll take pride in helping others, improving people's experiences and finding practical solutions that make a real difference. Strong communication skills, a collaborative approach and a genuine desire to support others will help you thrive in our team. Essential Experience o Grant administration, funding programmes or not-for-profit administration o Ability to interpret and apply programme guidance, funding rules and eligibility criteria o Operations, project coordination or business support o Database, CRM or membership management o Producing reports, maintaining accurate records and handling sensitive information o Working with budgets and financial processes o Strong Microsoft 365 skills, particularly Excel Key Attributes o Excellent attention to detail o Strong organisational and administrative skills o Able to work independently in a remote environment o Comfortable
using technology and learning new digital tools o Interested in process improvement, automation and AI Why Join Us? This is an opportunity to join a small, ambitious organisation where your contribution will be highly visible and genuinely valued. We foster a collaborative, supportive culture built on trust, autonomy and shared success, giving you the freedom to take ownership of your work while working alongside colleagues who are committed to helping each other thrive. We offer the flexibility of home-based working and empower our people to make decisions, contribute ideas and drive meaningful change. As part of our team, you'll have the opportunity to shape and improve organisational systems, influence how we work and see the direct impact of your efforts on the organisation's success. We also offer - - Flexible working arrangements - Generous annual leave entitlement of 35.5 days (FTE) - An extended Christmas break through our organisational closure

between Christmas and New Year - A dedicated annual wellbeing day to focus on your health and wellbeing - A paid volunteering day each year to support a cause that matters to you - Private medical insurance - Employer pension contribution of 10% - Dedicated L&D funding to support your professional growth Additional Requirements This UK-based role requires the successful applicant to attend an in-person, right-to work check and hold British citizenship to meet security clearance requirements (SC) SC - Guidance Pack for Applicants - GOV.UK We are committed to creating an inclusive workplace and welcome applications from people of all backgrounds, experiences and perspectives. We are happy to discuss reasonable adjustments throughout the recruitment process. Application Process Closing date for applications: Sunday 4 October 2026, 8:00pm. Interviews will take place during the week commencing 12 October 2026. The successful applicant will be subject to
UK Government Security Clearance (SC), which can take up to six weeks to complete. We would anticipate the start date of this role to be January 2027.