GP Education Administrator

Fixed Term Contract - 12 months maternity cover
Part Time - 20 hours per week
To provide administrative support to the GP Associate Postgraduate Dean (AD), GP Training Programme Directors (TPD), GP Tutor and GP Training Programme Manager. This involves supervising, overseeing and co-ordinating the administrative requirements associated with delivering the GP Training Programme, post graduate medical education plus post CCT GP and Practice Nurse education and continuing professional development (CPD) through the Swindon GP Education Trust. As part of the full Academy administration team, assist in the day to day operational running of the Academy including reception cover when needed., To understand and oversee the administration of GP Medical Education delivered by the Academy and across primary care, including receiving complex and confidential information and dealing sensitively and appropriately to this information.
Support the GP Training Programme Manager to deliver the GP Training Programme and all GP Post Graduate Medical, post CCT and PN education. Using analysis of relevant data to produce reports for NHSEWTE, School of Primary Care (SoPC), Swindon GP Education Trust (SET) and, on behalf of SET, the Charity Commission and liaising closely with the same.
To work within relevant policies and procedures and, where appropriate, to suggest changes and improvements to practices and protocols within the Medical and GP Education Department.
Evaluation of mandatory teaching programmes for GP trainee doctors, CPD for post CCT GPs and Practice Nurses through liaison with the relevant leads and GP Training Programme Manager.
With the relevant TPD and the GP Training Programme Manager, responsibility for the planning and coordination of the training placements for GP trainees across their three years of training. This includes working and liasing with NHSEWTE SoPC and the Medical Staffing Departments of the lead employer, Gloucester NHSFT, and Great Western NHSFT.

Working for our organisation
We are proud to be part of BSW Hospitals Group - a formal partnership between Great Western Hospitals NHS Foundation Trust, Royal United Hospitals Bath NHS Foundation Trust and Salisbury NHS Foundation Trust. With a combined workforce of over 17, 600 colleagues, and budget of 1.6 billion the Group is united by a common purpose to deliver the best possible care to over 1 million people.
We are creating a health and care system that works with the people we care for, reducing the differences people currently face in access, experience and outcomes, improving the experience of our colleagues and tackling shared challenges like sustainability and finances. Every improvement we make across our Group will be guided by what creates the greatest benefit for our colleagues, our patients, our communities and our partners., On behalf of the AD and GP Training Programme Manager, have the knowledge and responsibility for the planning, coordination and maintaining of data required for the full mandatory reapproval processes for GP Educational Supervisors, Clinical Supervisors and Out of Hours Supervisors and administer the GP TPD appraisal process for the AD.
Work with and oversee GP administration colleagues in the delivery, administration, evaluation and quality of trainee teaching, GP medical education and CPD courses and be responsible for the day to day supervision of the GP education administrators including the Swindon GP Education Trust Administrator.
Responsible for keeping up to date financial records regarding invoicing, collecting and banking of SET membership, course payments and cost analysis. Within strict deadlines, prepare annual accounts on behalf of SET for submission to an independent accountant, SET Executive Committee and Trustees and the formal end of year returns to the Charity Commission.
Thank you for expressing interest in this role. For further employer guidance, please review the attached supplementary applicant information.
The Trust is a Disability Confident Employer; all applicants who have a disability can opt to be considered under the guaranteed interview scheme, which means that, providing they meet the minimum essential criteria for the post, they will be offered an interview. We are also proudly accredited as a Veteran Aware organisation and have signed The Armed Forces Covenant.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications, subject to eligibility of the role for a skilled worker visa and salary requirements. Not all roles in the Trust are eligible for sponsorship.
Eligibility for this role requires:
+ Current right to work in the UK, subject to verification.
+ Qualification of the eligibility sponsorship criteria
From 4 April 2024, UK immigration policy changes has increased minimum salary levels for skilled workers. For further information visit the UK Visas and Immigration website (Opens in a new tab).
Current employees should be aware that this position is advertised as a Great Western Hospitals position and appointment ends any TUPE protection.
Candidates are responsible for covering the cost of their own DBS check if required: £21.50 for a Standard DBS check, recoverable from the first pay, or £49.50 for an Enhanced DBS check, divided and recoverable over the initial two pay periods. Payment for DBS checks for bank posts must be settled prior to commencement. Apprentices are exempt from DBS payment.
We are committed to supporting our staff in achieving a healthy work-life balance through flexible work arrangements. Upon joining the Trust, you have the right to request flexible working, with an unlimited number of requests allowed.
Upon acceptance of a job offer, your information will be transferred to the national NHS Electronic Staff Records System. All communication regarding your application will be conducted via email; please ensure to check your junk/spam folders as emails may occasionally be filtered there.

Great Western Hospitals NHS Foundation Trust is a unique organisation, serving as the sole integrated provider in the Bath and North East Somerset, Swindon, and Wiltshire system. Our scope extends beyond boundaries as we oversee adult community services in Swindon and provide acute care from the Great Western Hospital.
Our 5,500 staff have 1.2m patient contacts a year, with 13,000 operations carried out in our Theatres, around 4,000 babies born, and our emergency attendances are now well over 100,000 per year. Those numbers only tell part of our story about what an exciting time it is to join Great Western Hospitals.
We are cultivating a culture that fosters our ambitions, prioritising equality, diversion, inclusion, wellbeing, and leadership. We aim to create an environment where every member of our team can truly thrive.
Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used, then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.
If we receive a high volume of applications, we may close adverts prior to the published closing date. Therefore, we advise you to complete and submit your application as soon as possible.