Governance Support Officer - Gynaecology

An exciting opportunity has arisen for a highly organised and motivated individual to join the Gynaecology Governance Team at Liverpool Women's NHS Foundation Trust on a 3-month secondment. Working alongside the Governance Lead and multidisciplinary teams across Gynaecology, the post holder will provide comprehensive governance and administrative support to ensure the effective operation of the specialty governance framework. The role will support a wide range of governance activities, including the coordination of governance meetings, management of action plans, monitoring of incidents and learning responses, production of reports, and supporting quality improvement and patient safety initiatives. The successful candidate will play a key role in ensuring that governance processes are robust, well-organised and support the delivery of safe, effective and high-quality care. The post is based at Liverpool Women's Hospital with opportunities for flexible working and home working, subject to service requirements.,

• Provide administrative and governance support to the Gynaecology Governance Team.
• Coordinate specialty governance meetings, including preparation of agendas, circulation of papers and maintenance of action logs.
• Produce accurate and timely minutes and ensure actions are monitored through to completion.
• Support the monitoring and reporting of incidents, investigations, risks, complaints, audits and quality improvement activities.
• Assist in the collation, analysis and presentation of governance and patient safety information.
• Maintain governance databases, records and documentation to support effective oversight and assurance.
• Liaise with clinicians, managers and corporate services to support governance processes and compliance requirements.
• Support the delivery of patient safety, quality improvement and assurance initiatives within Gynaecology.
• Contribute to the preparation of reports for governance meetings, committees and leadership teams., Support the Governance Lead in the delivery of the Gynaecology governance programme and associated patient safety, quality and assurance activities.
• Provide comprehensive administrative support for governance meetings, including preparing agendas, coordinating and distributing papers, taking accurate minutes and maintaining action logs.
• Monitor governance actions and improvement plans, ensuring progress is tracked and updates are obtained from responsible leads.
• Support the management and reporting of incidents, investigations, complaints, risks, audits and quality improvement activity.
• Maintain governance databases, records and tracking systems, ensuring information is accurate, up to date and readily accessible.
• Collate, analyse and present governance information to support reporting requirements and decision-making.
• Assist in the preparation of reports, dashboards, presentations and assurance documents for governance meetings and senior leaders.
• Develop effective working relationships with clinical, managerial and corporate colleagues to support governance processes and promote a culture of learning and continuous improvement.
• Act as a point of contact for governance-related queries, escalating issues where appropriate.
• Ensure governance documentation is managed in accordance with organisational policies, information governance requirements and agreed procedures.
• Contribute to the ongoing development and improvement of governance systems and processes within Gynaecology.
• Maintain confidentiality at all times and undertake any other duties commensurate with the grade of the post and the needs of the service., The Trust is committed to promoting a healthy work-life balance and achieve fair, equitable and consistent practice. We welcome flexible working requests and will consider a variety of flexible working arrangements from day one of your employment. Not all roles are suitable for every flexible working opportunity all of the time. Flexible working options may include reduced hours, compressed hours, fixed shifts, time back in lieu and home working.
The Trust is committed to promoting equality and diversity; we value the contribution of individual talent, skills, knowledge and experience and aim for a workforce demography representative of the local community. We encourage applicants from the following groups that are currently under-represented in our workforce black, Asian and minority ethnic, lesbian, gay, bisexual and Transgender (LGBTQ+), disabled, male and age 16-24. Trust policy requires that the cost of submitting & processing the successful applicant/s DBS application be recovered via salary deduction following start in post. The amount of £25.70 (standard disclosure) or £46.70 (enhanced disclosure) will be deducted from salary, in manageable monthly instalments for up to 3 months following commencement of employment. Bank posts require upfront payment. From April 2017, Skilled visa applicants and their adult dependant(s) will be required to provide a criminal record certificate from each country they have lived in consecutively for 12 months or more in the past ten years. Applicants requiring sponsorship may wish to determine the likelihood of obtaining sponsorship for this position by assessing themselves against the criteria on the gov.uk website - https://www.gov.uk/check-uk-visa. This organisation has a zero-tolerance approach to the abuse of children, young people and vulnerable adults. All staff must ensure they adhere to the organisations safeguarding children and adults' policy and comply with the Local Safeguarding Children and Adult Board procedures. Staff should be mindful of their responsibility to safeguard children and adults in any activity performed on behalf of the organisation in line with the requirements of statutory guidance and legislation. All employees (and volunteers)are expected maintain their safeguarding knowledge and skills by completing mandatory safeguarding training which includes understanding and recognising the signs of abuse and neglect and taking appropriate action. As an organisation, we have adopted the Merseyside Domestic abuse workplace scheme which supports our staff who are experiencing Domestic Abuse /any forms of sexual violence. If you have any personal requirements that will enable you to participate in our recruitment process please contact a member of the Recruitment Services by phone on at the earliest opportunity to ensure that measures can be put in place to enable your application for this post. Our statement on modern slavery We have zero tolerance of slavery and human trafficking and are committed to maintaining and improving systems, processes and policies to avoid complicity in human rights violation and to prevent slavery and human trafficking in our supply chain. The Trust policies, procedures, governance and legal arrangements are robust, ensuring that proper checks and due diligence are applied in employment procedures to ensure compliance with this legislation. We also conform to the NHS employment check standards within our workforce recruitment and selection practices. This strategic approach incorporates analysis of the Trust's supply chains and its partners to assess risk exposure and management on modern slavery. Please note: new entrants to the NHS will commence on the first pay point of the relevant band.


• Educated to GCSE/O Level standard/equivalent or higher
• NVQ 3/equivalent in relevant area of study
Desirable criteria
• ECDL, Essential criteria
• Excellent I.T. skills with knowledge and experience of all Microsoft office packages
• Demonstrable experience in administration in either corporate governance or a similar field., An ability to work flexibly and adapt quickly to changes and proactively manage competing priorities, whilst using own initiative
• Ability to communicate professionally at all levels in a helpful courteous manner
• Excellent organisation skills
• Ability to organise workload effectively and prioritise to meet deadlines
• Ability to work individually or as part of a team
• Best practice in relation to minute taking and meeting facilitation skills
• Understand the critical importance of confidentiality, Ability to show understanding and appreciation of the need to maintain confidentiality in all matters - Data Protection Act
• Ability and willingness to undergo further training in accordance with the needs of the post
  
  Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.
We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women's NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients. UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond. For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West. Liverpool Women's Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. This secondment offers an excellent opportunity to develop knowledge and experience within clinical governance, patient safety and quality improvement. The successful applicant will work closely with clinicians, managers and specialist teams across Gynaecology, gaining valuable insight into how governance supports safe and effective patient care. We are proud of our values of Care, Ambition, Respect, Engage and Learn, which underpin everything we do and guide our commitment to patients, colleagues and partners.

Note: Under current Home Office Immigration Rules we are currently unable to offer right to work visa sponsorship for Band 2 and 3 roles with a salary of less than £25,000 pa as they do not meet the UK Visas & Immigration criteria.