Governance Officer - Medicines Safety, Optimisation & Governance

As the successful candidate you would be responsible for providing administrative support to the Team, with a particular emphasis on assisting with meeting schedules, agendas, minutes and action logs. Alongside data analysis, data management and production of reports/dashboards, as well as managing and responding to enquiries to the team., As part of the Medicines Safety, Optimisation and Pharmacy Governance team provide a high level of support, facilitate and maintain administration arrangements and procedures to support the sound Medicines Safety, Optimisation and Governance of the Trust. Maintain an active role in supporting office management ensuring requirements are sufficiently met. Act as a point of contact as part of the Medicines Safety, Optimisation and Pharmacy Governance team. To facilitate meetings with the Medicines Safety, Optimisation and Pharmacy Governance team. Maintain databases for the role To implement effective systems for developing and managing the forward plan and agenda for each group/committee as agreed with the Chair or the Associate Director of Pharmacy for Medicines Governance and Medicines Safety., The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Excellent attention to detail, the ability to prioritise and meet deadlines and exceptional communication are key for this post to support delivery of the best quality and safest care to patients. Therefore the successful candidate must possess GCSEs (or equivalent) including English and Mathematics along with a good working knowledge of Microsoft Office, Teams, Excel and Outlook. Experience of working and /or knowledge of NHS hospital services and/or pharmacy service desirable but not essential. Join our dynamic and passionate team, where your skills and expertise will be valued and recognised; apply now and be a part of our commitment to deliver the right medicine, to the right patient, in the safest possible way on time every time.,

• Graduate level qualification or equivalent level qualification (in finance, science, healthcare, business or digital specialty), Clear understanding of the critical importance of confidentiality, data protection and information governance in a patient safety and governance context., Highly organised, methodical and reliable, with a strong commitment to accuracy and quality., Excellent IT skills, including confident use of Microsoft Word, Excel, Outlook and Teams, with the ability to produce professional-quality documents, reports and trackers.
• Ability to manipulate, analyse and present data (e.g. incidents, actions, assurance information) in a clear and proportionate way, tailored to the target audience, including senior clinical, managerial and governance forums.
• Excellent written communication skills, including the ability to produce clear, accurate minutes, correspondence and reports for senior clinical and managerial audiences.
• Ability to manage multiple competing deadlines while maintaining a high standard of accuracy and attention to detail.
Desirable criteria
• Ability to research, collate and synthesise information from multiple sources to support governance reporting, assurance papers and meeting discussions, Experience providing administrative or governance support within healthcare, or a similarly complex organisation. or in a governance, quality, patient safety or senior administrative role within healthcare or another regulated environment.
• Experience supporting formal meetings or committees (involving internal and/or external stakeholders), including agenda preparation, paper coordination and minute taking
• Experience of maintaining and monitoring action logs, including follow-up and escalation of actions where required.
• Experience coordinating the timely production and circulation of papers to internal and/or external stakeholders
• Ability to work flexibly and proactively, managing competing priorities, changing deadlines and emerging issues while maintaining accuracy and attention to detail.
• Experience handling sensitive or confidential information, applying information governance principles appropriately.
Desirable criteria
• Experience drafting or contributing to formal reports, assurance papers, audit or governance documentation
• Experience supporting projects or programmes of work, including maintenance of plans, trackers or logs
  
  Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.
We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women's NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients. UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond. For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West. Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women's Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.

We are looking for an enthusiastic, efficient and organised individual to join our Pharmacy Medicines Safety, Optimisation and Governance Team at LUHFT for up to a 12 month period to cover maternity leave. · Please note this vacancy may close early once sufficient applications have been received · Candidates are advised that those who are successfully shortlisted for interview will be invited to a Stage 1 of the interview process. Stage 1 of the recruitment process will involve a remote assessment conducted via Microsoft Teams. This will take place on a pre-arranged date and time and will last up to 60 minutes. · Candidates who are successful in stage 1 will be invited to a face to face interview with date TBC. The team is friendly and supportive with medicines and patient safety at the heart and ambition of everything we do. The pharmacy department is large, innovative and developing. Personal development opportunities are available., Note: Under current Home Office Immigration Rules we are currently unable to offer right to work visa sponsorship for Band 2 and 3 roles with a salary of less than £25,000 pa as they do not meet the UK Visas & Immigration criteria. Only those applicants who demonstrate clearly how they meet our person specification will be shortlisted for interview. We reserve the right to close any vacancies from further applications when we have received a minimum number of applications from which to make a shortlist. Please ensure you apply without delay if you wish to be considered for this role. Candidates applying for the role of Healthcare Assistant on the staff bank should note that due to the nature of the role, workers must be aged 18 or above when commencing in post. Applicants are therefore welcome from those aged over 18 or within 3 months' of their 18^th birthday. The Trust is committed to promoting a healthy work-life balance and achieve fair, equitable and consistent practice. We welcome flexible working requests and will consider a variety of flexible working arrangements from day one of your employment. Not all roles are suitable for every flexible working opportunity all of the time. Flexible working options may include reduced hours, compressed hours, fixed shifts, time back in lieu and home working. The Trust is committed to promoting equality and diversity; we value the contribution of individual talent, skills, knowledge and experience and aim for a workforce demography representative of the local community. We encourage applicants from the following groups that are currently under-represented in our workforce black, Asian and minority ethnic, lesbian, gay, bisexual and Transgender (LGBTQ+), disabled, male and age 16-24. Trust policy requires that the cost of submitting & processing the successful applicant/s DBS application be recovered via salary deduction following start in post. The amount of £26.50 (standard disclosure) or £54.50 (enhanced disclosure) will be deducted from salary, in manageable monthly instalments for up to 3 months following commencement of employment. Bank posts require upfront payment. From April 2017, Skilled visa applicants and their adult dependant(s) will be required to provide a criminal record certificate from each country they have lived in consecutively for 12 months or more in the past ten years. Applicants requiring sponsorship may wish to determine the likelihood of obtaining sponsorship for this position by assessing themselves against the criteria on the gov.uk website - https://www.gov.uk/check-uk-visa. This organisation has a zero-tolerance approach to the abuse of children, young people and vulnerable adults. All staff must ensure they adhere to the organisations safeguarding children and adults' policy and comply with the Local Safeguarding Children and Adult Board procedures. Staff should be mindful of their responsibility to safeguard children and adults in any activity performed on behalf of the organisation in line with the requirements of statutory guidance and legislation. All employees (and volunteers)are expected maintain their safeguarding knowledge and skills by completing mandatory safeguarding training which includes understanding and recognising the signs of abuse and neglect and taking appropriate action. As an organisation, we have adopted the Merseyside Domestic abuse workplace scheme which supports our staff who are experiencing Domestic Abuse /any forms of sexual violence. If you have any personal requirements that will enable you to participate in our recruitment process please contact a member of the Recruitment Services by phone on at the earliest opportunity to ensure that measures can be put in place to enable your application for this post. Please note: new entrants to the NHS will commence on the first pay point of the relevant band.