Freelance Document Controller / Project Coordinator - Civil Engineering

An excellent opportunity has arisen for a highly organised, proactive and detail-oriented Document Controller / Project Coordinator to join a major infrastructure project within a structured and fast-paced civil engineering environment. This is far more than a traditional administration position. The successful candidate will take ownership of project documentation, information management processes and compliance tracking while supporting procurement, quality assurance and project coordination activities across site and office teams. Working closely with operational, commercial and engineering teams, you will play a critical role in ensuring project information is controlled, accurate and submitted in accordance with programme requirements and client standards., Document Control (Primary Function)
Manage and maintain project documentation across multiple client systems and Common Data Environments (CDEs)
Upload, track and control technical submissions, quality records and project documentation
Manage RAMS, Temporary Works documentation, quality records and related submissions
Ensure all documentation is issued at the correct revision status
Maintain document registers, trackers and approval logs
Monitor submission deadlines and ensure compliance with programme requirements
Ensure documentation adheres to project naming conventions and quality standards
Maintain full audit trails of document revisions, approvals and distribution
Support the management of information delivery plans and project deliverables
Procurement & Supply Chain Support
Support procurement activities for materials, plant and subcontract packages
Liaise with suppliers regarding technical documentation and certification requirements
Track delivery schedules and supplier information
Ensure procurement records are accurately maintained and controlled
Integrate procurement information with project document control and quality systems
Support supply chain compliance and documentation requirements
Project Administration & Compliance
Maintain project records, registers and structured filing systems
Manage workforce onboarding and compliance documentation
Support the administration of inductions, competency records and training requirements
Assist with workforce compliance tracking and reporting
Support health, safety, environmental and quality documentation processes
Assist with site reporting, meeting coordination and project administration activities
Ensure records are maintained in accordance with project and client requirements

Systems & Software
You will be expected to quickly become proficient in a range of project delivery systems including:
Business Collaborator (BC)
DALUX
Endev-o
Site Assist
Datascope
Previous experience with Common Data Environments (CDEs), document management systems or similar construction information management platforms will be highly advantageous.

Previous experience within a Document Controller position in construction, civil engineering or infrastructure
Experience managing large volumes of technical and project documentation
Strong understanding of document control procedures and information management principles
Ability to work effectively within a fast-paced project environment
Experience supporting operational, engineering or commercial teams
Excellent organisational skills and attention to detail
Strong communication and stakeholder management skills
Confident using digital project platforms and management systems
Competent in Microsoft Office applications, including Excel and SharePoint

Desirable Experience
Experience on HS2 or other major infrastructure projects
Familiarity with DALUX, Business Collaborator or similar systems
Experience supporting procurement and supply chain processes
Previous experience within structured quality assurance and compliance environments
Experience with Integrity Software Systems or similar project administration platforms

Skills & Attributes
Technical Skills
Strong document management and information control experience
Understanding of quality, compliance and project governance requirements
Ability to manage multiple priorities and deadlines effectively
Experience maintaining project records, registers and trackers
Strong IT and systems-based administration skills

Personal Attributes
Self-motivated and capable of taking ownership
Proactive and confident in chasing information and closing actions
Meticulous with exceptional attention to detail
Able to work independently and as part of a wider project team
Professional, organised and highly reliable
Comfortable working in both site and office environments

Our client is a respected civil engineering contractor delivering a range of complex infrastructure, highways, drainage, structures and groundworks projects across the UK. Operating within highly regulated environments and supporting major infrastructure programmes, they have developed a strong reputation for delivering projects safely, efficiently and to the highest quality standards. Due to continued project growth within a major rail infrastructure scheme, they are looking to appoint an experienced Document Controller / Project Coordinator to support information management and project delivery.