Maintain an accurate inventory of the company fleet including registration and driver details, and insurance information (MID Portal).
Carry out annual licence checks
Liaise with payroll and fleet provider with any changes including grades, drivers, cash allowance, car reallocation
Ordering of company fuel cards and issuing of electric charger fobs
Administration of fines/PCNs
Check insurance claims including identifying any discrepancies and updating as required and ensuring any claims are shared with Finance immediately
Raise PO for any internal charges
Ensure repairs are dealt with in a timely manner
Management of pool cars:
o ensuring vehicles are available at all sites when needed and arranging a hire vehicle if necessary
o Taking vehicles to be serviced/MOT/valeted as required
Management of changes
o New joiners company vehicle ready for first day, ordering & delivery of new vehicle
o Leavers collection, delivery and reallocation of vehicle
o Existing staff supporting in the ordering and delivery of new vehicles, replacement fuel cards & fobs, replacement vehicles for accidents and repairs
Monthly reporting
Stay up to date with regulations and ensure all vehicles and drivers comply with legal standards
Ad hoc tasks such a contractual mileage reviews, first point of contact for driver support advising of driver app, phone numbers, emails etc.
Liaising with points of contact across the business for returns of vehicles
Support the HR Shared Services team with administration including updating internal systems, sending new starter packs, contractual changes, data inputting

Full UK Driving Licence
Previous administration experience
Excellent communication skills
Strong organisation skills
Computer literate
Maths & English GCSE at grade C/4

Desirable skills/qualifications/experience:
Previous experience in a fleet management role

The Whittan Group is the largest manufacturer of steel storage products in the United Kingdom. Operating through a number of market leading brands; we design, manufacture and install storage solutions for commercial and industrial environments in the UK and Europe. We are looking for a Fleet & HR Administrator to efficiently manage, maintain and utilise the company vehicles to ensure a smooth process for all employees whilst providing day-to-day HR administration support to the HR Shared Services team.

Competitive Salary
33 days holiday per annum including bank holidays
Company pension
Life assurance
Employee discount scheme
Long Service Awards
Monthly STAR Awards
Employee Assistance Programme
Support from Trained Mental Health First Aiders
Cycle2Work Scheme
Medicash Scheme
Flexi Holiday Scheme

The Whittan Group promotes equality of opportunity in that everyone who works for us and any job applicants will be treated equally, regardless of gender or gender reassignment, age, ethnic or national origin, nationality, race, colour, marital or civil partnership status, pregnancy or maternity, disability, sexual orientation, religion or belief.

You may have experience of the following: Fleet Coordinator & HR Assistant, Vehicle Fleet & People Administrator, Fleet Management & HR Support Officer, Transport & Human Resources Administrator, Fleet Operations & HR Coordinator, Vehicle Administration & HR Assistant, Fleet Services & Personnel Administrator, Automotive Fleet & HR Support Specialist, Company Vehicle & HR Administrator, Fleet Compliance & HR Operations Assistant, etc.