In this role you'll be the central point of coordination for all things fleet and facilities. From managing vehicle logistics to supporting compliance and sustainability initiatives, your work will directly impact the smooth running of our business. You will act as the first point of contact for all fleet and facilities queries coordinating responses and ensuring timely resolutions as well as managing key administrative tasks such as driver licence checks, insurance claims, RAC membership, and onboarding processes. Are you a detail-driven organiser with a passion for keeping operations running like a well-oiled machine? If so, we'd like to hear from you! What you'll be doing

• Analyse and present management information (MI) to support decision-making and continuous improvement.
• Oversee the coordination and maintenance of pool and company vehicles, including resolving charging issues and maintenance requests.
• Administer our internal quality and document management system and our EV charging platform-onboarding users, managing access, and troubleshooting issues.
• Maintain accurate records and documentation across our internal platforms and shared drives.
• Support compliance activities including vehicle servicing, maintenance tracking, and policy reviews.
• Collaborate with teams to streamline processes and implement best practices across fleet and facilities operations., Regular updates on the progress / outcome of your application
• An initial telephone screening call with our Recruitment Business Partner
• First interview with the hiring manager, usually via Teams
• Second/Final interview, in-person at our office (we may give you a role specific task to present on!)
• Personalised feedback following your interview - because everyone deserves that!
• An opportunity to give us your honest feedback in a short survey on all of the above
We're committed to removing invisible barriers. If there are any adjustments we can make to better support you, please let us know when you apply. All applicants must have Right to Work in the UK. Department Facilities & Procurement

Essential skills: (These are the essential skills or experience needed to succeed in this role)
• Advanced Excel skills are essential - you'll be using excel every day for data management and reporting of management information.
• Strong organisational and multitasking abilities with a keen eye for detail.
• Excellent communication skills - both written and verbal.
• Proficiency in Microsoft Office (Word, Outlook, SharePoint).
• A proactive, adaptable mindset with the ability to work independently and as part of a team.
Desirable skills: (These are desirable skills or experience and are not essential, so we would welcome applications from candidates that do not match these additional criteria)
• Experience in the motor trade, automotive, or fleet sector.
• Familiarity with building maintenance, safety compliance, or vendor coordination.
• A background in supporting fleet operations or facilities management.
• An interest in developing Power BI or data visualisation skills.
• An NVQ in Business Administration or equivalent experience in an administrative role., You're a confident communicator, a natural problem-solver, and someone who thrives in a fast-paced environment. You take pride in your organisational skills and love turning data into actionable insights. You're approachable, dependable, and always ready to roll up your sleeves to get things done.
  
  At the cutting edge of automotive research in the UK, Thatcham Research has a unique role in shaping the design of new vehicles and influencing ever higher standards of safety, security and repair. With an on-site Crash Laboratory, Repair Technology Centre and Training Academy, our research expertise is driving some of the very latest automotive developments in technology, materials and standards in this fast moving and highly technical industry.
Our active safety track site is one of the leading accredited Euro NCAP testing facilities, trialling and assessing the very latest developments in vehicle safety and assistance technologies. Our Values As an organisation that believes a strong set of Values are key to our organisational success and a sense of belonging for all colleagues, we ask that you understand, represent and apply our Values of Fearless, Inquisitive, Resourceful, Supportive and Trusted and demonstrate these Values throughout the recruitment process. Our Commitment to Diversity, Inclusion & Belonging We are dedicated to fostering an inclusive workplace which values diversity and embraces each individual's authentic self. We are proud to champion a culture where colleagues freely share their diverse perspectives, recognising that these contribute to our innovative spirit. Our journey of growth and understanding is continuous as we actively invest in diversity training, workshops, and partnerships to ensure positive change. Beyond our membership in the Automotive 30% Club, we collaborate with various organisations to advance equity not only in gender but also across ethnicity, age, disability, social mobility, LGBTQ+ identities, experiences, and thinking. Our aspiration is to create an environment where everyone thrives, achieves, and experiences a genuine sense of belonging., About Thatcham Research With over five decades of experience in industry leading research and analysis, Thatcham Research is the UK's only not-for-profit automotive risk intelligence organisation. Focused on safety, security and sustainable repair, Thatcham Research is a key player in the global automotive industry. Founded in 1969 Co-workers 275 Facilities & Procurement · Thatcham Campus

Circa £28,200 negotiable + excellent benefits | Permanent | On-site Fleet & Facilities Administrator | Circa £28,200 negotiable + excellent benefits | Permanent | On-site, Salary - Circa £28,200 negotiable dependent on skills & experience.
• 10% non-contributory pension
• 29 days holiday (inclusive of Christmas shutdown) + public holidays
• Group Life Assurance (equal to 3 x basic salary)
• Group Income Protection (after 2 years' service)
• Salary Sacrifice schemes (cycle to work, home & tech scheme)
• Moneyhealth's Financial Coaching & Wellbeing Platform
• Health Cash Plan (cash back on eligible medical treatments)
• Benenden Health Care (opt-in benefit)
• Reward & Recognition Programme
• Discounted gym membership
• Sports & Social club
• Payroll charitable giving
• Subsidised on-site restaurant
• Free on-site parking
When we work Our standard working hours are 8:30 - 16:30 Monday - Thursday, 8:30 - 15:45 Fridays. (Talk to us about flexible or part-time working if this doesn't quite suit you - we take work-life balance seriously!), Circa £28,200 negotiable + excellent benefits | Permanent | On-site