Finance Asssistant

Based in Liverpool, this role will be to support the day-to-day running of the business, working closely with the Project Managers and engineers to ensure excellent customer service, efficient scheduling, accurate reporting, and smooth operational processes. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys a varied administrative role., As an Admin Assistant, you will play a critical role within our Utilities North team. Your responsibilities will include:

• Weekly input & processing of employee timesheets
• Weekly checks of employee timesheets ensuring accuracy for both Payroll & cost reporting
• Reporting of timesheet data to Business Unit Managers & Operations Managers
• Manage the absence module and resolve any discrepancies with the relevant colleagues
• Ensuring all absence paperwork is collated and recorded effectively
• Scanning and electronic filing of documents
• Manage the mileage records for fuel cards including an excel log and a journal entry onto the IMS
• Weekly input and processing of employees' expenses ensuring compliance with company procedures & HMRC guidelines
• Archiving timesheet & expense documentation in line with QA procedures
• Processing of supplier invoices
• Customer and Supplier Account set up and review in line with our QA procedure
• Supplier statement reconciliation
• Overhead & stock Purchase Orders
• Booking out of stock items on unit 4 & stock audits
• Adhoc tasks as and when necessary, within the business
  
  Excellent IT Skills - Microsoft Office (Word, Excel, Outlook)
• A High degree of accuracy and attention to detail
• Strong organisation and time management skills
• Excellent problem solving skills
• Shows desire to promote a culture of Continuous Improvement
• A Team player with ability to communicate with all levels of personnel
• Ideally previous experience in an accounts / payroll role
  
  By joining Quartzelec you will become part of a local team, with the potential to become part of a truly nationwide service provider and with specific opportunities for overseas travel and long-term worldwide placements.