Finance Assistant ( Accounts Payable)

To provide efficient and accurate accounts payable services, ensuring timely invoice processing, adherence to NHS financial policies, and high-quality support to the wider Finance team.
Duties focus on supplier payments, invoice management, and supporting financial controls., To understand the core business departments to ensure good communications between finance and non-finance service department staff.
To complete financial tasks as per the finance month end timetable
Upload invoices onto the financial system and route them through the correct authorisation workflow.
Communicating with relevant staff to ensure invoices are approved or receipted promptly
Processing all invoices received electronically on the Oracle financial system
Check supplier statements and reconcile outstanding payments.
Ensure suppliers are paid within the NHS Better Payment Practice Code deadlines (usually 30 days).
To action requests for information and deal with complicated queries relating to unpaid invoices and payments.
To Analyse, investigate and resolve financial queries and discrepancies relating to supplier invoices.

Working for our organisation
Rated GOOD overall with outstanding care by the CQC. A specialist NHS hospital providing life-changing reconstructive surgery, burns care and rehabilitation services across the South of England and beyond.
We specialise in conditions of the eyes (corneoplastics), hands, head and neck cancer and skin cancer, reconstructive breast surgery, maxillofacial surgery and prosthetics, providing regional and national services in these areas of clinical expertise. Our world-leading clinical teams also treat more common conditions of the eyes, hands, skin, and teeth for the people of East Grinstead and the surrounding areas. In addition, QVH provides a minor injuries unit, expert therapies, a sleep service, and a growing portfolio of community-based services. Patients consistently rate QVH amongst the top hospitals in the country for quality of care.
Our success is underpinned by the skills and enthusiasm of our staff and a strong culture of partnership. We are fully committed to training and development of the workforce with support for continuing education and learning., To understand the core business departments to ensure good communications between finance and non-finance service department staff.
To complete financial tasks as per the finance month end timetable
Upload invoices onto the financial system and route them through the correct authorisation workflow.
Communicating with relevant staff to ensure invoices are approved or receipted promptly
Processing all invoices received electronically on the Oracle financial system
Check supplier statements and reconcile outstanding payments.
Ensure suppliers are paid within the NHS Better Payment Practice Code deadlines (usually 30 days).
To action requests for information and deal with complicated queries relating to unpaid invoices and payments.
To Analyse, investigate and resolve financial queries and discrepancies relating to supplier invoices.
Additional Financial Duties
To review existing invoice processing practices and suggests improvements to enhance accuracy, efficiency, or compliance.
To identify impacts of changes in financial guidance (e.g. VAT rules, procurement requirements) and recommends adjustments to Accounts Payable processes.
Support occasional Accounts Receivable activity when required, such as income allocation and invoice raising.
Assist with maintaining accurate financial records including purchase ledger controls.
Support monthly accounts preparation, including reconciliations and control account administration (where applicable).
General
Working with a multi-disciplinary team including managers and other administrative staff in a professional manner using written, verbal and electronic formats is a key requirement of this role.
Act responsibly as a team member and seek help wherever necessary
Adhere to any other reasonable management request when required.
To provide financial administration support to the department including practical training to new or less experienced staff
Support the completion of Annual Accounts and monthly PFR (NHSi returns) in line with timetables and maintain records for input into the statutory annual accounts and notes
To contribute and support the provision of external financial reporting and accounts to DHSC/NHSi and Agreement of Balance returns in line with local and national timetables
To oversee and maintain ledger coding reviews and corrections
Personal and Professional Development
Participate in the Trust's annual appraisal system designed to identify objectives and personal development opportunities.
Participate in the Trust's annual pay progression review (if applicable).
Ensure that all mandatory training is up to date
The post holder will be responsible for continually maintaining their working knowledge of local practices, policies and procedures and highlight ongoing training and development needs to their manager.

Welcome to Queen Victoria Hospital NHS Foundation Trust and thank you for your interest.
In addition to receiving tertiary referrals from across the South East of England, we have a network of 'spoke' sites at district general hospitals enabling our consultants to offer their expertise with routine treatments and consultations as close to patients' homes as is possible. With the recent addition of video led 'virtual' consultations we also enable patients who have some distance to travel to avoid the additional stress and worry of a long journey.
Working at QVH combines the excitement, challenge and career opportunities of many larger organisations with the satisfaction of delivering excellent patient care that really does re-build our patients' lives.
We also offer attractive benefits such as
+ tailored personal development to support career aspirations, including accredited clinical and management development programmes
+ flexible working arrangements for a work-life balance that suits you and your needs
+ a dedicated reward programme, offering a range of national and local discounts, cashback and tax relief schemes
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Sustainability
At Queen Victoria Hospital we want to be the first Net Zero Hospital in England, and to achieve that wants every member of staff to be a green champion. The way in which the Trust works has a significant impact on the organisation's carbon footprint and that of our patients. From the heat, light and power supplies within the hospital to avoiding unnecessary patient journeys, the Trust is empowering all staff to create a sustainable health and care environment for future generations. The Trust expects all staff to reuse and recycle more, to use energy and water efficiently, to walk or cycle to work if you can, and to have a focus on sustainability in the workplace.
You can view our Green Plan here: Green Plan - Queen Victoria Hospital (qvh.nhs.uk)