Finance / Admin Assistant

1.1 Under the direction of the School Business Manager, to assist in the provision of a comprehensive financial support service to the school by undertaking a range of financial, administrative and clerical support functions.1.2 Ensure financial procedures are in line with the principles of sound financial control and compliance with statutory requirements and deadlines from SBM/Headteacher/GB, LA and DfE and other agencies1.3 To contribute to the overall ethos, work and aims of the schoolDIRECTLY RESPONSIBLE TO School Business ManagerFUNCTIONALLY RESPONSIBLE TO Headteacher,

• To assist with the operation and maintenance of the school's manual
and computerised financial systems, updating financial records and assisting in the production of financial information and reports for the School Business Manager and Head teacher.
• To be responsible for the collection of all monies due to the school and
the issuing of receipts e.g. for educational visits/workshops, after school clubs etc.
• To record all income collected on the schools financial information
system/spreadsheets and prepare the necessary paperwork for banking on a weekly basis.
• To be responsible for the security of all cheque books and pre- printed
stationery.
• To be responsible for filing, security and retrieval and the back- up of
financial records.
• To be responsible for the recording, monthly reconciliation and security
procedures for the petty cash account.
• To undertake routine accounting operations including the receiving and
processing orders, checking and processing invoices and staff purchase. reimbursements and raising cheques for suppliers on the schools financial system (SIMS/FMS).
• To produce cost centre reports for budget holders and give advice
regarding the monitoring of these budget figures on a timely basis.
• To assist teachers/ Teaching Assistants in preparing the costings for
external educational visits and in school workshops and arranging transport (where required). To prepare a summary sheet for each completed trip/workshop to show full costs and income analysis.
• To maintain the records for the equipment /asset register for the school
and to comply with the LA/Audit requirements.
• To assist the School Business Manager in ensuring the Health and
Safety documents for the school are reviewed/updated on a regular basis to meet the requirements of the annual Health and Safety Return.
• To assist with the procurement of educational materials, equipment and
services as required, having regard to value for money and ensuring that the most competitive prices are obtained for the school. To be responsible for checking the deliveries and chasing up any outstanding deliveries etc.
• To manage/market the schools lettings process, including the issuing of
receipts and being proactive in chasing up outstanding debtors, ensuring premises left in good condition etc and looking to maximise future income generation for lets as required.
• To assist the School Business manager with annual, quarterly and
monthly statutory reports/returns (e.g. SFVS) and to help prepare the supporting documentations to meet the deadlines set.
• To analyse the income paid via the parent pay system to enable
prompt recording onto the schools financial information system (SIMS/FMS) or any other system.
• To undertake any clerical and general office duties, including filing,
duplicating, photocopying, attending to visitors/ parents at the main reception desk and/or cover for reception as and when required to assist in the efficient operation of the school.
• To be responsible for the arrangements in preparation for the school
parents evening.
• To undertake any other administrative duties appropriate to the grading
of the post as required
• To comply with, and assist with the development of policies and
procedures, and report all concerns to an appropriate person in respect of: - Safeguarding - Health, safety and security - Confidentiality, and - Data protection
• Ensure that the school's administrative systems contribute to the
school's commitment to equality of access to opportunities to learn and develop for all pupils.
• Liaison with SLT and teaching staff contribute to ensure equality of
access to learning opportunities for all pupils.
• Undertake these duties within agreed school objectives, policies and
procedures and promote the Council's Equal Opportunities Policy.

1. Abilities (a) Ability to operate a full range of specialist
• ICT and other resources and equipment.
(b) Ability to use proficiently standard office
• computer software, including word-
• processing, spreadsheet, database, and Internet systems. (c) Ability to absorb and understand a wide
range of information concerning the
• functions of the school. (d) Ability to build and form working
relationships with pupils, parents/carers
and colleagues, to work flexibly across operational boundaries, and to work as a member of a team
2. Skills
(a) Verbal and written communication skills
appropriate to the need to communicate
effectively with colleagues and parents/carers.
3. Knowledge
(a) Full working knowledge of relevant
policies, procedures and codes of
• practice, and awareness of relevant legislation.
4. Education and Professional
Qualifications Essential to the Post (a) AAT/NVQ level 3, or able to demonstrate
an equivalent level of attainment through
• qualification or experience in a relevant discipline, (a) Successful experience of development,
• management and operation of
• administrative systems in an office environment
  
  Newman Catholic College is a diverse and dynamic learning community inNorth West London. We are an inclusive school of faith where our emphasis ison the development of the whole person.We are an "Outstanding" Catholic School (CSI Section 48) and have beenconsistently rated a "Good" school by Ofsted, most recently in May2022. Newman Catholic College is an inclusive school that has the highest ofexpectations for all its students. We believe that the motto, "Everyone Counts,Everyone Contributes, Everyone Succeeds" best encapsulates the ethos andvalues of the community we have established.
  
  Location: Harlesden Road, London NW10 3RNDepartment: Finance DepartmentResponsible to: School Business ManagerHours: 36 Hours , 39 weeks - Term time plus 2 weeksSalary: Scale 5 Point 12 £28,443 pa - Scale 5 Point 17 £30,675 pa - pro rata including London Weighting