Finance & Accounts Assistant

Ashmere Derbyshire is looking for an experienced Finance & Accounts Assistant to join its Finance team at its Head Office in Alfreton. This is a varied, hands-on finance role, with primary responsibility for Purchase Ledger and day-to-day finance administration. The successful candidate will also provide cover and support across Sales Ledger, banking and other accounting activities for the Care Home group as required., The role will include:

• Maintaining the Purchase Ledger, ensuring supplier invoices are accurately processed and coded, matched to approved purchase orders and submitted through the appropriate approval processes
• Raising and managing purchase orders in accordance with internal controls
• Placing supplier orders against approved purchase orders
• Processing, allocating and reconciling company credit card transactions, ensuring receipts are obtained and expenditure is correctly coded
• Managing supplier queries and promptly investigating discrepancies
• Supporting the administration of utility and waste contracts, including liaison with suppliers
• Maintaining and monitoring company subscriptions, ensuring expenditure is authorised and accurately recorded
• Providing occasional cover and support for the Sales Ledger, including the processing and administration of customer accounts and transactions
• Assisting with banking activities and bank reconciliations
• Providing cover and support for other day-to-day accounting activities across the Care Home group as required
• Maintaining accurate financial records and supporting month-end processes
• Providing general finance and administrative support to the wider Finance and Operations teams
  
  Previous experience in an Accounts Assistant, Finance Assistant or similar finance role
• Experience using Xero is essential
• Good practical understanding of Purchase Ledger and accounts payable processes
• Experience of Sales Ledger and accounts receivable would be beneficial
• Experience processing invoices, purchase orders and reconciliations
• Experience with bank reconciliations and day-to-day banking activities
• Good Microsoft Excel skills and confidence working with finance systems
• Strong organisational skills and excellent attention to detail
• Ability to handle confidential financial information appropriately
• Good written and verbal communication skills
• Ability to manage competing priorities and meet deadlines
• Willingness to provide cover across different areas of the Finance function when required
Preferred Experience
• Experience with Xero
• Experience using DEXT, Lightyear or a similar purchase invoice and approval system
• Experience working within a care, healthcare or other regulated environment
• Experience supporting multiple sites or business units
• Experience with utilities, contracts or subscription management, Well organised, methodical and accurate
• Proactive in chasing information, approvals and resolving discrepancies
• Flexible and happy to help across different areas of Finance when required
• Reliable, professional and approachable
• Able to work independently while contributing effectively to a wider team
• Comfortable working in a varied, operational finance role where priorities can change, This would particularly suit an experienced Finance or Accounts Assistant who enjoys a varied role rather than working exclusively in one area of the ledger.
  
  The position will initially be full time for approximately 2-3 months, after which it is expected to reduce to part-time hours. The exact ongoing hours will be agreed nearer the time based on the needs of the business.
We are looking for somebody who can start as soon as possible and is comfortable working across different areas of a busy Finance function. Hours
• Full-time hours initially, Monday to Friday
• Based on site at the Head Office in Alfreton, Derbyshire
• Expected to reduce to part-time hours after approximately 2-3 months
• Fixed-term position
Pay
• up to £18 per hour, The immediate requirement is for full-time support while the Finance team manages its current workload. After approximately 2-3 months, the role is expected to reduce to part-time hours.