Facilities Co-ordinator

As a Facilities Co-ordinator, you'll be a key member of our Facilities Helpdesk team, delivering exceptional service and support to colleagues across our Vet practices, Retail stores, and Field teams. You'll manage incoming maintenance requests, liaise with contractors, and ensure all work is tracked and resolved efficiently through our CAFM system. You will also play an important role in providing timely communication updates, supporting rollout projects, and maintaining strong relationships with stakeholders throughout the business.,

• Deliver excellent customer service to Vet and Retail colleagues.
• Act as first-line support for all maintenance queries and requests - managing incoming work via phone, email, and CAFM.
• Use the CAFM system to prioritise and oversee your workload, ensuring work orders are managed from start to completion and communicated in line with agreed KPIs.
• Take ownership of work orders within assigned regions.
• Build and maintain strong working relationships with colleagues across Retail and Vets.
• Coordinate contractor attendance, ensuring the right supplier is assigned and response times are appropriate.
• Run weekly CAFM reports to monitor performance and support KPI delivery.
• Input and maintain accurate data within the system.
• Provide first-line support to colleagues and contractors for any CAFM-related issues.
• Process work order costs accurately and efficiently.
• Support the Facilities Helpdesk Manager with contractor performance reviews and cost evaluations.
• Assist with facilities project rollouts across pet care centres and vet standalones.
• Support with the Tech In Van programme and wider rollout initiatives.
• Schedule work, liaise with suppliers, and build strong supplier relationships.
• Ensure all contractors used are Safe Contractor approved.
• Complete required training including H&S modules, toolbox talks, process updates, CAFM training, and personal development plans., Our new salary calculator is designed to give you a clear picture of your potential salary, bonuses, and pension at Pets at Home. But that's just the start-we also offer a range of additional benefits, from holiday purchase options to private health and life assurance. These are all part of our commitment to your well-being, ensuring you're supported in every aspect of your life. With this tool, you can begin to see how rewarding your future with us could be.
Calculate your reward Enter your salary and we will calculate your overall reward. Total amount you earn per year Base Salary £ Annual Performance Related Bonus £ Employer Pension £ Total Reward £ Please note that the salary calculator provides an indicative estimate of your potential earnings, including salary, bonuses, and pension contributions. While we strive for accuracy, the figures displayed are for guidance purposes only and do not constitute a guarantee of actual remuneration. Final compensation details will be confirmed during the hiring process.

This is a dynamic and collaborative role where your ability to communicate clearly, prioritise effectively, and provide outstanding customer service will make a real difference.,
• Experience working in a helpdesk or service co-ordination role.
• Confident user of CAFM systems.
• Experience managing contractor schedules or coordinating supplier work.
• Strong skills in Microsoft Excel and PowerPoint.
• A proactive, collaborative approach with excellent communication skills.
• A customer-focused mindset and ability to work effectively in a fast-paced environment.