Facilities Administrator

Team player, apart of the RFS Team, overseeing and following through and managing the works requested to completion. Ensuring best practices are followed, following and understanding the client processes and restrictions., Print and allocate all maintenance and escorting jobs for southern sites to engineers and subcontractorsReassign workload to Tony when engineers are on annual leaveAllocate all New Works RFSsClose off all RFS jobs, including adding labour hours and commentsRegularly monitor the system to identify and manage outstanding jobsEnsure ticket statuses and details are accurate and up to dateRequest quotes from contractorsRaise purchase orders (POs) for subcontractor callouts, engineer-related items, and client-issued POsManage all purchase orders through to invoicing and act as the main point of contact between contractors and AccountsHandle and progress day-to-day queries from customers, service desk, and contractorsRespond promptly to customer calls and emailsDeal with general enquiries from client staff and contractorsContact suppliers to expedite orders or resolve discrepanciesPrepare quotes and issue them to the client and Client FM for approvalAssist with revising RAMS (Risk Assessments and
Method Statements)Support site inductionsWrite work authorisationsBook jobs in with sites (temporary responsibility), Raise and receipt purchase orders (POs)Coordinate small works projectsWork effectively as part of a teamUtilise reporting tools and CAFM systems

ISS is a global leader in workplace and facilities management, helping organisations create environments where people and businesses can thrive. We partner with clients across sectors-from healthcare to finance-to deliver smart, sustainable solutions that improve everyday experiences.
We're proud to be an inclusive employer, committed to diversity, wellbeing, and supporting the Armed Forces community.
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