Executive Team Assistant

LocatED provides expert property advice to the education sector and government, helping develop estates strategy, acquire new sites and progress decarbonisation. Join us - a team that works at pace with a can-do attitude. Find out more about our people, projects and purpose at www.LocatED.co.uk. We're looking for a proactive and enthusiastic Executive Team Assistant to become the driving force behind our property teams - keeping everything running efficiently and organised. In this pivotal role, you'll be providing vital support to cross-functional teams of property professionals based across England. If you thrive in a fast-paced environment and have exceptional minute taking skills we want to hear from you. This is a London-based hybrid role, which requires you to attend the office 2 or 3 days per week, ideally on a Tuesday/Wednesday/Thursday.,

• Providing administrative support for Committee and Board meetings by preparing documents, taking accurate minutes, and tracking actions
• Ensuring timely and accurate proofreading, formatting, and distribution of reports and meeting papers in line with company standards.
• Supporting cross-functional teams (Development, Technical & Planning, Construction, and Net Zero Accelerator Programme) by arranging meetings, managing travel and hotel bookings, and preparing presentations.
• Delivering financial administration tasks such as raising purchase orders, validating invoices, and performing reconciliation tasks.
• Acting as a key liaison between Directors and internal/external stakeholders, maintaining professionalism and confidentiality.
• Proactively identify opportunities to streamline administrative processes and enhance team efficiency., 1st Stage Interview and Practical Test: In-office interview with the Senior Executive Assistant and the HR Administrator followed by an assessment.
• Final Interview: In-office with the Director of People & Operations, Development Director and Chief Executive.
  
  GCSE in Maths and English or equivalent.
• Experience as an Executive Assistant or similar role providing diary management, meetings organisation and general administration for a group of senior professionals.
• Exceptional minute taking skills at a senior level e.g. Board/Committee level with strong attention to detail.
• Highly developed in spelling, punctuation, grammar and other English language skills, with the ability to provide accurate documentation.
• The ability to multi-task with a strong work ethic requiring minimal supervision.
• A highly organised, individual, with a strong work ethic who has the ability to multi-task in a fast paced environment.
• Highly proficient in Microsoft Office Suite and collaboration tools such as Teams & Zoom).
  
  A basic salary of up to £40,000 based on experience.
• Opportunity to earn up to 10% of salary in an annual performance related pay scheme.
• 26 days annual leave, plus statutory holidays, increasing to 29 days with service.
• Matched pension contribution up to 6%.
• Ability to access training and other continuing professional development opportunities.
• Various discounts with popular retailers.
• Life assurance cover.
• Employee assistance programme.
• Flexible working options.