Executive Assistant to CEO & CFO

We're on the lookout for a highly organised and proactive Executive Assistant to provide comprehensive executive support to our CEO and CFO. We're seeking a dynamic and experienced Executive PA who thrives on challenges and loves making things happen! This role is a fixed term contract covering maternity. What You'll Be Doing:

• Proactively manage and optimise the complex calendars and inboxes of the CEO and CFO, resolving conflicts and prioritising executive time.
• Coordinate all domestic and international travel logistics, including flights, accommodation, visa applications, and comprehensive, detailed itineraries.
• Draft, edit, and proofread high-level documents, presentations, and internal/external correspondence on behalf of the executives.
• Prepare detailed meeting agendas and briefing materials, accurately minute sensitive Board, Committee, or leadership team meetings, and manage follow-up actions.
• Project coordination, tracking progress on strategic initiatives, and ensuring deadlines are met.
• Manage complex expense reports and assist the CFO with financial administration, budget tracking, and board reporting materials.
• Build and maintain effective, professional relationships with Board Members, senior stakeholders, clients, and global executives.
• Handle all information and communication with the utmost discretion, professionalism, and confidentiality.
  
  Proven experience as an Executive Assistant directly supporting multiple C-Suite executives (CEO, CFO, COO, etc.) in a fast-paced corporate environment.
• Proactive and resourceful with a proven ability to anticipate executive needs and solve complex problems independently.
• Impeccable communication skills, with a demonstrable ability to draft high-quality, executive-level correspondence and reports.
• Meticulous organisational skills and an unrelenting attention to detail, even when managing multiple complex and competing priorities.
• Exceptional professional maturity and the gravitas to interact confidently with Board Members, clients, and global stakeholders.
• Ability to remain calm under pressure and adapt seamlessly to changing priorities.
• High proficiency in Google Workspace (Gmail, Docs, Sheets, Slides) or Microsoft (not Smollan primary systems) and digital tools, AI (bonus points!)
• Team player with a collaborative mindset and a strong work ethic.
• Bachelor's degree or equivalent professional experience preferred.
  
  Competitive salary and benefits package.
• Ongoing support to enable you to fulfil your role to the best of your potential.
• An inclusive working environment and an extraordinary place to work!.
• Opportunity to work in a dynamic and innovative environment.
• Career growth and development opportunities.
• Supportive and inclusive company culture.
• Benefits that include: Pension (4%), Life Assurance, WeCare ERP + Toothfairy, Perkbox, Taste Card.
• 24 days annual leave + bank holidays (increasing 1 day per year up to 29 days).