Executive Assistant Estates & Facilities

We are seeking a keen and enthusiastic person to provide strong secretarial, organisational, administrative and business support within our key Estates & Facilities Department, supporting the Executive Director & Associate Director., Supervise administrative staff, delegate tasks, monitor performance, and provide training. Conduct appraisals and address performance issues, fostering professional growth within the team

Using judgement when prioritising mail, managing multiple complex diaries and resolving day to day issues

Researching subjects for Executive Director and Associate Director, using sources from inside and outside of the NHS, as appropriate. Analysing, summarising and presenting the information, which may be complex, in a format that meets their requirements

Taking formal and informal minutes directly for the Director and Associate Director, capturing key points of discussion and managing follow-up actions in a timely manner and to deadlines. Following up on all actions as necessary

Administrating meetings, working groups in all Estates & Facilities disciplines and distributing papers and agendas in a timely manner

Adapt to both predictable routines and unexpected challenges, prioritising effectively to address urgent staff-related issues that arise, ensuring seamless support for Executive Directors

Responding to correspondence in an appropriate manner, drafting replies on behalf of team members as required

The successful candidate will have a secretarial background with proficient computer skills, excellent minute taking and line management experience. Key skills required are strong verbal and written communication, excellent eye for detail, good time management and an ability to work within a complex environment with demanding workloads and competing priorities.

Rated GOOD overall with outstanding care by the CQC. A specialist NHS hospital providing life-changing reconstructive surgery, burns care and rehabilitation services across the South of England and beyond.

We specialise in conditions of the eyes (corneoplastics), hands, head and neck cancer and skin cancer, reconstructive breast surgery, maxillofacial surgery and prosthetics, providing regional and national services in these areas of clinical expertise.Our world-leading clinical teams also treat more common conditions of the eyes, hands, skin, and teeth for the people of East Grinstead and the surrounding areas. In addition, QVH provides a minor injuries unit, expert therapies, a sleep service, and a growing portfolio of community-based services.Patients consistently rate QVH amongst the top hospitals in the country for quality of care.

Our success is underpinned by the skills and enthusiasm of our staff and a strong culture of partnership. We are fully committed to training and development of the workforce with support for continuing education and learning.