Executive Assistant, Amazon Business

The Public Sector & the Strategic Sector within the Amazon Business organization, are looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors, one based in London, the other based in Luxembourg. We're a team of good humans who like working with other good humans. We care about doing the right thing, taking ownership, and building trust; and we try not to take ourselves too seriously along the way. This isn't your typical EA role. We're not looking for someone to just manage calendars and inboxes (though yes, those matter too). We're looking for a partner-someone who's proactive, curious, and always thinking, "there's probably a better way to do this." If you enjoy making chaos feel organized, finding smarter ways to work, particularly using GenAI, and eliminating manual, repetitive tasks, you'll fit right in. Amazon Business has a bold vision for the future, and huge runway for growth. If you are looking for growth opportunities, and want to be a strategic thought partner, this is your EA role! Key job responsibilities

• Own and expertly manage complex, dynamic calendars for two leaders with distinct yet interdependent portfolios-protecting focus time, sequencing meetings strategically, and resolving scheduling conflicts with sound judgment
• Build strong, trusted working relationships with EAs across AB and multiple VP partner teams across WW Amazon (US, EU, IN, JP)
• Drive continuous improvement by designing and implementing new mechanisms, processes, and tracking systems that enhance team effectiveness
• Own Public & Strategic team mechanisms including xBRs and All-Teams
• Own travel for both leaders, and plan and execute team events
• Oversee team space planning
A day in the life
• Own complex calendars across time zones, coordinate high-stakes meetings with senior leaders, and track critical deliverables
• Manage domestic and international travel, wrangle expense reports, and handle space planning as the org evolves
• Anticipate needs before they're asked, handle urgent requests without breaking a sweat, and coordinate across teams without needing the full picture
• Work with GenAI to improve manual processes
About the team AB EU B's mission is to facilitate tactical and strategical thinking among Amazon Business Sales, Product and Retail organizations by providing seamless access to key data points. AB EU BI achieves this objective through 3 mechanisms: - Continuous development of a self-service BI platform (known as the Cube) which allows our stakeholders to quickly and easily extract required data; - Providing a set of standard ready-to-consume reports such as WBRs and web-based interactive dashboards; - Conducting analytical studies with actionable recommendations

Experience as an Executive Assistant - Experience managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel, or experience with executive level calendar management - Experience with domestic or international travel coordination, or experience in senior level leadership support - Experience that includes strong analytical skills, attention to detail, and effective communication abilities - Experience handling confidential information and maintaining professionalism in dealing with senior executives, or experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines - Knowledge of Microsoft Office Suite (Excel, Word, SharePoint, and PowerPoint), Experience leading process improvements - Experience in a fast-paced, high-tech company - Experience designing processes to maximize efficiency

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.