Estates Lead & Strategic Support Manager

The Estates team sits within the Strategy and Central Services Directorate and has two separate teams present at both Embankment House in Nottingham and Victoria Square House in Birmingham. The OPG Estates and Health & Safety functions ensures the smooth and efficient operation of facilities management duties on a day-to-day basis. We manage this at both Victoria Square House and Embankment House and deliver essential services such as maintenance, property and leasehold, cleaning, and facilities management. We also undertake Display Screen Assessments, order office equipment and ensure compliance with health and safety regulations. Many of these services are business critical and we cannot safely open our offices without them. Other duties include such things as, working with and consulting with key contractors, and suppliers, raising orders for workplace maintenance, issuing of government passes to new staff members and providing facilities information via digital channels to ensure staff are kept updated., The job holder will be required to undertake the following duties and responsibilities:

• Line Management of one or more staff, lead, mentor and empower staff to deliver high quality Facilities Management, ensuring staff can contribute ideas, feel empowered to deliver services and to progress on promotion or within their role.
• Be a visible leader, providing specialist advice in terms of health and safety and facilities to senior management and staff across the business when required.
• Support the Head of Estates with the wider Strategic Estates workstreams which will include the Future OPG Estates Strategy.
• Support the senior leadership team and Project Board with the future estates move in 2029, contributing towards effective planning to ensure the right accommodation is found for OPG.
• Effectively managing workplace services across both sites, working closely with the Government Property Agency (GPA) and partners to ensure any problems are challenged and managed to reach a quality outcome.
• Work closely with management at both sites to meet common objectives.
• Function as Deputy in Line Managers absence, attending meetings and making decisions where necessary.
• Adapt and challenge emerging issues in terms of the estates and health & safety functions.
• Mentor and empower where necessary to equip the team with the right tools to deliver their roles effectively and efficiently.
• Support budget holder in capturing relevant costs associated with estates work, including the wider projects.
• Initiative-taking management in terms of process around acquiring work orders with GPA Helpdesk and GPA Workplace Services
• Liaise and meet with key stakeholders including Government Property Agency to collaborate and discuss key workstreams, with the objective to achieve a quality outcome for all.
• Prepare and draft quality papers for senior leaders when required.
• Work closely with Operations and Legal/IA teams when required. This includes further restack requirements and other facilities requests have been asked for and conducted in a timely manner.
• Participate in monthly performance reviews with GPA to delivery estates outcomes and discuss issues when needed to bring performance in line with expectation.
• Championing efforts within OPG to challenge, change and improve opportunities, attitudes, and behaviours to D&I.
Agreed Expectations The successful candidate will be expected to work from their base location on a weekly basis in line with current Civil Service requirements, outside of any reasonable adjustments. The successful candidate will also be expected to travel to our Birmingham and Nottingham sites regularly., This recruitment will follow the Civil Service Success Profile process. Candidates will be expected to provide a Personal Statement of Suitability of no more than 750 words in support of your application based on essential criteria. Behaviour statements of no more than 250 words against the following Behaviours, at Level 3
• Leadership
Should many applications be received, an initial sift may be under taken using the lead Behaviour:
• Leadership
Interview Process If you are successful at sift, you will be invited to an interview which will use the Civil Service Success Profiles. At interview, candidates should expect questions on: Strengths relevant to the role The following Behaviours at Level 3:
• Leadership
• Delivering at Pace
• Communicating and Influencing
All interviews will be held remotely via MS Teams. Feedback will only be provided if you attend an interview., The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity. Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone's circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review. For nationally advertised role: all successful candidates will be appointed to the nearest viable office nearest to their home postcode and on its respective pay scale. This will be at either a HQ building (subject to desk allocation, a Justice Collaboration Centre (JCC) or a Justice Satellite Office (JSO) - See Map. All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity). For current MoJ employees, your base location will need to be changed to the nearest viable office (to your home postcode), either at a HQ building, JCC or JSO within the National Office Network and moved its location's respective pay scale (any legacy arrangements/locations will need to be amended). Some of MoJ's terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made. MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer. All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet. Flexible working hours The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ's Flexible Working policy., Leadership Experience We will assess your experience for this role via the following methods Statement of Suitability Statement of Suitability Guidance for the Statement of Suitability This recruitment will follow the Civil Service Success Profile process. Candidates will be expected to provide a Personal Statement of Suitability of no more than 750 words in support of your application based on essential criteria.
• Behaviour statements of no more than 250 words against the following Behaviours, at Level 3
o Leadership Should many applications be received, an initial sift may be under taken using the lead Behaviour:
• Leadership
Evidence of Experience Statement of SuitabilityInterview stage assessments Interview Dates Expected end of August - beginning of September Behaviours Leadership Communicating and Influencing Delivering at Pace Strengths Strengths will be assessed but these are not shared in advance. To learn more about Strengths and how they are assessed please click here. Level of security checks required Baseline Personnal Security Standard (BPSS)

Essential Skills
• Strong leadership skills, including the ability to build and oversee diverse and inclusive teams.
• Experience in property and facilities management principles
• Planning and organisational skills
• Good understanding of wider OPG strategic priorities and how these fit with objectives and deliverables within Estates
• Experience of health and safety management
• Experience of estates risk assessment and risk management
• The ability to develop team spirit to create a joined-up approach to achieving key work objectives.
• Use of IT including excel and word.
Desirable Skills
• Project Management skills
• Membership of IWFM
• Briefing experience to senior management
  
  The Office of the Public Guardian (OPG) protects people in England and Wales who may not have the mental capacity to make certain decisions for themselves, such as about their health and finance. We are an Executive Agency of the Ministry of Justice (MoJ), set up in 2007 following the introduction of the Mental Capacity Act of 2005.
OPG is responsible for registering lasting powers of attorney (LPA) and enduring powers of attorney (EPA) and supervising deputies who are appointed by the Court of Protection. OPG is a fantastic place to work offering a range of development opportunities. The OPG is a disability confident employer and is committed to developing a supportive and inclusive environment that reflects the diverse community we serve. OPG is currently delivering an ambitious transformation programme. This will change the way we provide services and help us meet the growing needs of our users, partners and our stakeholders. It will make sure our users experience a better level of support and will help us to respond to the changing needs of society. Transformation will ensure we can better support adults at risk and create high-quality services that are accessible and affordable., The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy. A Great Place to Work for Veterans The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces. For further details about the initiative and eligibility requirements visit: https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

The national salary is £42,914 - £46,182. London salary is £49,325 - £53,081. Your salary will be dependent on your base location, The MoJ offers a range of benefits: Annual Leave Annual leave is 25 days on appointment and will increase to 30 days after five years' service. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis. Pension The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best. Training The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities. Networks The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees. Support
• A range of 'Family Friendly' policies such as opportunities to work reduced hours or job share.
• Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
• For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on www.GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
• Paid paternity, adoption and maternity leave.
• Free annual sight tests for employees who use computer screens.
Working for the Civil Service The Civil Service Code sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
• To Transformative Business Services (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk);
• To Ministry of Justice Resourcing team (resourcing-management-office@justice.gov.uk);
• To the Civil Service Commission (details available here)
As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.