Estates Administrator | Bedfordshire Hospitals NHS Foundation Trust

Bedfordshire Hospitals NHS Foundation Trust is delighted to offer an exciting and varied opportunity within our Estates team. This role is ideal for an organised and proactive individual who thrives in a dynamic environment and enjoys supporting essential services. As part of the Estates and Facilities department, you will play a key role in providing specialist administrative support for the Trust's Computer Aided Facilities Management (CAFM) system. In addition, you will deliver comprehensive administrative and secretarial support across the wider Estates and Facilities team, helping to ensure the smooth and efficient running of vital services that support patient care. This is a fantastic opportunity to contribute to a supportive team while developing your skills in a fast-paced and rewarding healthcare setting.

• Supporting the Estates managers with administration support.
• Provide efficient and comprehensive administrative / secretarial support to the Estates Operations team.
• Work closely with the other Estates Administrators covering each other's workload during absences and at peak times. They will also be required to support the Estates & Facilities Managers with administrative/secretarial tasks and to provide cover for Estates Main Reception., Supporting the Head of Operational Estates and Senior Estates Managers with secretarial / administration support, to include arranging meetings, producing all paperwork required, booking venues and taking minutes / notes, and project support.
Supporting the Estates Managers with administration support, to include:
• Issuing events to operatives and contractors
• Raising of sub-tasks for the maintenance team
• The scheduling of jobs from Resource Scheduler, Event Director and Express Events, including maintaining annual leave records on the CAFM system
• Handling maintenance queries via telephone and email
• Assisting with updating and administrating records of the CAFM system and water hygiene monitoring system
  
  Good communication and tact are essential for this role to deal with the wide range of visitors to the department.
• The successful candidate must have a high standard of IT literacy and be experienced and skilled at taking minutes of meetings.
• The post holder must also be able to prioritise workload and work well under pressure.
  
  Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.