Divisional HR Assistant

The post holder will work closely with the HR Consultants in the Division, providing a first class HR Service to the Directorates. This role provides great exposure to a range of HR responsibilities, including workforce reporting, absence management and procedural advice. With demonstrable administration experience and strong technical knowledge, the successful candidate will be someone who truly values collaborative working and has the skills and experience to support our team and the wider division through providing timely and accurate reports. You will also value building relationships and see this as a key measure of success within this role, To manage our divisional HR inbox, replying to and escalating queries as appropriate. Keeping a track of frequently asked questions, so as the division can take a proactive approach in response. To support the Divisional HR Consultants in preparing monthly workforce data reports, that are shared with our colleagues within the division. To run and monitor absence management reports, highlighting issues to the relevant HR Consultant. To assist with sickness absence management across the division as appropriate. Assisting with engagement projects across the division, such as our divisional newsletter or quarterly new starter lunch., 1. Proactively address absence issues by contacting managers about initial short term and long term sickness absences to offer support and guidance in line with Trust procedures. 2. Send regular reminders to prompt managers about actions required from them on HR related subjects such as return to work compliance, sick pay expiry, PIN expiry, fixed term contract expiry, etc. 3. Supporting the HRC and HRA with managing redeployment processes by arranging interviews with potential managers. 4. Provide first line advice and support on a range of HR policies and procedures ensuring that guidance and support given fits the needs of the service/manager and is in line with best practice, Trust policy and procedure and current legislation. Escalate issues which involve more complex analysis and involvement as appropriate. 5. Communicate with tact and compassion when dealing with complex/sensitive information such as disciplinary issues, redeployment, appeals etc. 6. Assess the complexity/contentiousness of incoming issues or queries in order to escalate those requiring more complex analysis and involvement to the HR Consultant in order to deal with routine queries unsupervised, as appropriate. 7. Work with managers on specialist recruitment campaigns for high turnover areas. 8. Co-ordinate with the central recruitment team on behalf of the Division to ensure recruitment is being managed in an effective manner and is accessible as required, flagging any concerns to senior HR colleagues as soon as they are identified. 9. Support the development of a recruitment plan for these areas and support with the organisation of the event, administration of candidates and VBI interviews. 10. To run regular reports on statutory and mandatory training, appraisal, sickness absence, etc. and update managers on required actions as appropriate. 11. To undertake workforce related projects as required across the Division. 12. To support the co-ordination of the annual job planning process and collation of the job plans

• Certificate in Personnel Practice or equivalent or GCSE, Experience of supporting Sickness Review Meeting with managers, Experience of working in HR or similar setting, Working to deadliness - can do attitude, Essential criteria
• Experience of support Sickness Absence Review Meetings
Desirable criteria
• Experience of reports
  
  Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.
The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence., Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence, and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel. In 2023 NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles Oxford University Hospitals promotes a safe, respectful hiring environment. If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism., Sexual Safety Charter: In 2023 NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles Oxford University Hospitals promotes a safe, respectful hiring environment. If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.