Divisional Co-ordinator / Executive Assistant

This is a home based role with national travel required., Administrative Support:
- Manage the Divisional Director's calendar, including scheduling appointments, meetings, and conferences.
- Coordinate travel arrangements and accommodations for the Divisional Director and other team members as needed.
- Prepare and distribute correspondence, reports, and presentations on behalf of the Divisional Director.
- Maintain accurate records and files, ensuring confidentiality and compliance with company policies.

Communication and Liaison:
- Serve as the primary point of contact for internal and external stakeholders, including team members, clients, and partners.
- Facilitate communication between the Divisional Director and various departments / verticals within the organisation.
- Draft and proofread emails, memos, and other communications on behalf of the Divisional Director.

Project Coordination:
- Assist in the planning, coordination, and execution of divisional projects and initiatives.
- Track project milestones, deadlines, and deliverables to ensure timely completion.
- Compile and analyse data to support decision-making processes and identify areas for improvement.

Divisional Support:
- Provide administrative support to other members of the Supported Living Division as needed.
- Collaborate with team members to streamline processes and enhance efficiency within the division.
- Participate in divisional meetings, take minutes, and follow up on action items as required.

We are seeking a highly skilled and proactive Divisional Co-ordinator / Executive Assistant to provide comprehensive administrative and organisational support to the Divisional Director and senior management team within our Supported Living Division. This pivotal role requires a confident, solutions-focused individual with outstanding communication and multi-tasking abilities, capable of operating effectively in a fast-paced environment. The successful candidate will be adept at compiling and disseminating complex reports, analysing financial data, and managing multiple IT systems with ease. Demonstrating sound judgement, excellent time management, and the ability to support divisional projects, they will play a key role in ensuring the smooth and efficient running of the division., Bachelor's degree OR Level 3 in Business Administration, or a related field preferred.
- Proven experience as a divisional coordinator / executive assistant or similar role, supporting senior leaders in a corporate for-profit environment.
- Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
- Strong attention to detail and accuracy, with proficiency in proofreading and editing.
- Exceptional written and verbal communication skills, including the ability to interact professionally with individuals at all levels.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Ability to maintain confidentiality and exercise discretion when handling sensitive information.
- Flexibility to adapt to changing priorities and work independently with minimal supervision.
- Car Driver with ability to Travel across the Regions providing support where / when required.
Our Values

Salutem Care and Education is a leading provider in the Social Care and Education sector, committed to delivering exceptional services. Our Supported Living Division plays a pivotal role in enhancing the lives of individuals and communities through innovative care solutions and co-produced support. Empower, Enable, Embrace; Our Commitment to Supported Living., We are very Ambitious to provide the best possible outcomes for the people who use our services
-We are Loyal because we put the people that we support and our staff at the center of everything we do, and we deliver on our promises. We also are committed to ensuring that our services are meeting the needs of all stakeholders.
-We are Unique because we are ambitious and innovative about the diversity of the services that we provide without compromising quality
-We are Transparent by being open, honest and fostering a culture of mutual respect. We promote a culture where we learn by our experiences, and we are committed to doing things better and setting the highest standards in what we do.
-We are Engaging because we work in partnership with the people that we support, our staff and all our stakeholders
-We encourage everyone to experience a Meaningful life by being aspirational and by offering opportunities