Digital Health Records Scanning Co-ordinator

We are seeking a Digital Health Records Scanning Coordinator who is detail-oriented, digitally proficient, and passionate about working for the NHS, to join our dynamic team and play a vital role in the digitisation of patient records. In this role, you will be responsible for preparing, scanning, indexing, and quality-checking patient documents to ensure accurate and secure digital storage. This essential function ensures complete and precise patient information is available at the point of care.,

• Prepare physical health records for scanning, including sorting, removing staples, and categorising documents.
• Operate desk top scanners and associated software to digitise patient records.
• Accurately index scanned documents into the Electronic Document Management System (EDMS).
• Perform quality assurance checks to ensure completeness, clarity, and accuracy of scanned records.
• Handle confidential patient information in accordance with GDPR and data protection policies.
• Collaborate with clinical and administrative teams to resolve discrepancies or missing information.
• Maintain scanning equipment and report technical issues promptly.
A good working knowledge of Digital Systems is desirable, but a flexible approach set against a fast moving environment is essential. We are looking for a well organised and motivated person, with a can-do attitude and a keen eye for detail to maintain a high quality digital patient record. Potential applicants should ensure they evidence the skills listed above in their application.


• Good standard of education to include GCSE or equivalent in English and Maths
• NVQ 3 in Business Administration or equivalent level of knowledge and experience
• Experience working within a Health Records or similar setting, Evidence of substantial clerical experience, especially in relation to filing systems
• Experience and understanding of a Patient Administration System (PAS)
• Experience of an electronic Health Records tracking system
• Experience of an Electronic Document Management (EDM) System
• Previous experience of working in the NHS or similar organisation, Good keyboard and IT skills including knowledge of Microsoft Office - Word, Excel and Outlook
• Able to work to deadlines
• Knowledge of filing systems
• Excellent written and verbal communication skills
• Ability to work on own initiative and as part of a team
• Able to work in a pressurised environment
• Effective time management skills
• Ability to accept and manage change
  
  A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.
In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year. There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.