Contractor Management Office Coordinator

This role is INTERNAL ONLY and at present we are not accepting external applications. If you are external and apply, your application will not be considered at this time. We are seeking a Contractor Management Office (CMO) Coordinator to provide comprehensive administrative support to the CMO team. The role focuses on maintaining accurate records, supporting contractor compliance, and ensuring contractor-related activities are coordinated effectively in line with health and safety requirements., We are looking for someone with a proactive and flexible approach who is confident managing multiple administrative processes in a fast-paced facilities or projects environment. The successful candidate will play a key role in supporting contractor engagement, documentation control, and reporting while maintaining a high standard of accuracy and confidentiality at all times.,

• Provide administrative support to the Contractor Management Office (CMO) team.
• Maintain accurate records including approved contractors, authorised persons, works authorisations, and training and competency documentation.
• Manage and control contractor risk assessments (RA) and method statements (MS) to support compliance with health and safety legislation.
• Ensure contractors complete mandatory site health and safety inductions prior to commencing work.
• Coordinate the weekly onsite contractor schedule.
• Draft communication notes relating to site works and associated operational impacts.
• Maintain electronic and manual filing systems, ensuring data accuracy, confidentiality, and regular updates.
• Assist with the coordination, collation, checking, and presentation of monthly management reports.
  
  Experience in an administrative role within a facilities management or projects environment.
• Knowledge and experience of working with contractors.
• Strong organisational and planning skills with the ability to meet tight deadlines.
• High level of attention to detail and accuracy in administrative tasks.
• Excellent verbal and written communication skills.
• Self-reliant, confident, and demonstrates a proactive, can-do attitude.
• Organised and methodical approach to managing administrative systems.
• Ability to work effectively under pressure.
• Excellent computer literacy, particularly in Microsoft Word, Excel, and PowerPoint.
• Customer-focused mindset with strong relationship-building skills.
  
  ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it's hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people. We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #Becomewhoyouwant, #Bepartofsomethingbigger, #aplacetobeyou, #facilitiesmanagement ISS is proud to be a diverse and inclusive employer. ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background. We are proud to be a Gold Employer Recognition Scheme (ERS) award holder and a signatory of the Armed Forces Covenant, recognising our commitment to supporting veterans, reservists, and military families. Through our Joint Forces Programme, we provide mentoring and support to members of the Armed Forces community and their spouses as they transition into civilian careers. We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government's Disability Confident scheme. Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work. If you have any further queries regarding this role, please contact the Resourcing Team by emailing Please click on the following link for more information on this role: If you are interested in learning about other opportunities at ISS, please join our Talent community by clicking on the following link