Contract Administrator

The RoleYou'll take charge of all things maintenance - from Planned Preventative Maintenance (PPM) and statutory inspections to compliance checks across the sites. Basically, make sure work orders get to the right contractors on time, everything's signed off properly, and we're hitting our KPI targets and service level agreements.

Keep our (CAFM) system, Maximo, up to date with the maintenance records, compliance docs, remedial actions, and work orders. It needs to be easy to find and audit-ready whenever we or anyone else needs it.

You will collaborate with clients, on-site teams, engineers, contractors, and the helpdesk. You'll be coordinating works, sorting out any issues that pop up, and keeping things running smoothly.

Handle all customer access requests, parking permits, rail passes, contractor documentation, the lot. Just make sure all the health and safety stuff is followed properly and we're ticking all the right boxes to keep everything moving.

Put together regular reports on how things are going, keep an eye on work-in-progress to catch any hold-ups, help out with the weekly performance stats, and jump in to cover for colleagues when they're off or things get busy.

Some admin experience- ideally in facilities management, property services, or somewhere similarly busy where you need to be organised and on the ball.

-A proper eye for detail. You'll need to spot mistakes, keep everything accurate, and make sure nothing slips through the cracks.

-Decent IT skills - you should be comfortable using Microsoft Office (Word, Excel, Outlook, PowerPoint) and CAFM systems like Maximo. Don't worry though, we'll give you full training and support.

-If you're naturally organised, good at managing your time, and can chat easily with people, you'll fit right in with the team.

What We're Looking For

-A positive, can-do attitude - someone who tackles problems head-on and focuses on solutions.

-Someone keen to learn new things, pick up different systems, and grow your skills as you go.

-A team player who's happy to help out others, share what you know, and pitch in for the team's success.

-Great communication skills - whether you're writing emails or chatting in person, you can get your point across clearly and build good relationships with everyone.

-Someone who enjoys variety and thrives when things are different every day, bringing energy and flexibility to whatever comes up.