Compliance Administrator

At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to "create a better world at work". Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers' evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.About the role Role overview: To design, implement, and continuously improve a robust, compliant document control system across Microsoft Teams and SharePoint ensuring all contract documentation is processed, versioned, approved, stored, and made available to the appropriate stakeholders in line with contractual requirements, internal policy, and applicable legislation/regulations What you'll do:

• Assist in the monitoring and chasing of compliance related paperwork and quotes across the clients estate, with self-delivered and third party compliance work
• Ensure timely receipt of all paperwork relating to completed works and quotes for remedial works
• Ensure that all work orders (PPM & SI) are completed on Agility
• Ensure that all remedial quotations from the PPM are uploaded to Smartsheet
• Ensure that all work orders (EXT) are completed on Agility & Smartsheet
• Assist with programming in approved remedial works, including paperwork for completion
• Timely loading of all documentation onto Microsoft teams and Microsoft SharePoint in line with Client targets
• After training support the Service Desk function on an adhoc relief basis
• Administrative duties as they relate to the Scheduling and Service Desk functions
• Liaise with the scheduling team in all matters concerning compliance within their areas
• Support all audit activities to provide assurance of quality and conformance; including data- capture, root cause analysis, reporting and corrective action to maintain and restore required service standards
• Manage the audit regime system with assistance from the technical manager, uploading reports and corrective actions and providing data for submission to monthly reporting
• To review audit documentation and outcomes and provide trend analysis for review and improvements
• To help with auditing
• Develop and maintain trusted relationships with all staff
• Provide support to Senior Management as required in identifying and realising innovations and lean working practices
• Continually identify opportunities to sustainably reduce costs and improve commercial performance
• Any other reasonable requests from senior management
• Providing support and guidance to team members and third-party contractors to ensure that they produce documents and records in a timely manner as required by the contract
• Monitoring the compliance performance of team members and third-party contractors to ensure that they comply with the terms of the contract in line with KPIs and SLAs
• Support Site Operations Managers in the production of reports and returns by providing data and information from the CAFM system and other records
• Review and improve site reporting and data management activities
• Preparation, presentation and report completion
  
  Previous experience in administration
• Understanding of statutory compliance
• Desire to develop into a compliance lead
• Full UK Driving Licence
  
  At EMCOR UK, we embrace and celebrate diversity in all its forms.
We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving. We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices. Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed. Join us in building a better world at work.


• Industry leading maternity & paternity policies
• Refer a friend scheme - worth £500 per referral
• GEMS - Internal recognition scheme with vouchers for Amazon and retail/dining
• Extensive learning & development opportunities, including opportunities for progression
• Discount shopping, gym, mobile, family activities, insurance, dining experiences, car leasing and breakdown cover
• Bike To Work Scheme
• Health cash plan - Benefits covered include optical, physiotherapy and a health & wellbeing
• Dental scheme
• Access to health assessments
• Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries