Company Secretary Assistant

An exciting opportunity has arisen for a Company Secretarial Assistant to join our Legal Affairs Team. This role supports the Company Secretary in delivering a comprehensive governance and company secretarial service to Ford Credit and Ford of Britain. There will also be opportunities to provide support across the wider Legal Affairs Team. This is an excellent opportunity for someone looking to develop their company secretarial career within a global organisation. The role offers broad exposure across the Group, including supporting a portfolio of Boards, working with overseas entities, and engaging with senior stakeholders.

The minimum requirements we seek:Previous company secretarial or governance experience, preferably within a regulated environmentWorking towards the CGI qualification (preferred)Exceptional organisational skills with the ability to manage competing priorities and meet deadlinesExcellent written and verbal communication skills, with the confidence to build effective relationships with senior stakeholders across the businessHigh levels of accuracy, sound judgement and strong problem-solving abilityAble to work independently while collaborating effectively with colleaguesA high degree of personal and professional integrity; ability to maintain confidentiality with a high degree of discretionProficient in Microsoft Office; experience with Board Vantage and / or GEMS or similar company secretarial software would be beneficialAdditional Information:This is a UK position and applications will only be accepted from current UK permanent employees (FoB and FCE employees only).The Company is
committed to diversity and equality of opportunity for all and is opposed to any form of less favourable treatment or harassment on the grounds of race, religion or belief, sex, marriage and civil partnership, pregnancy and maternity, age, sexual orientation, gender reassignment or disability.This is a full-time role, however we are keen to encourage applications from applicants who work flexibly including job-share applicants, who would like to work with another job-share applicant to do this role (even if you currently do not have a job-share partner). The Job Share Connect tool allows you to create your profile and then find a job share match.This position is based in Dunton, and it is expected the successful candidate will be able to attend the Dunton office for typically 4 days a week and remain flexible on the days they are required to attend the office according to business requirements.

What you†ll be doing:Supporting the Company Secretary in delivering a comprehensive, high-quality company secretarial service to Ford Credit Europe (FCE) and Ford of Britain group companiesAssisting with statutory compliance work ensuring that all relevant documents are filed at Companies House in accordance with statutory deadlines and corporate records are maintained and up to dateSupporting with non-UK entity management and filingsTo assist in the maintenance of the global entity management system (GEMS) to ensure details for UK Group companies are kept up to date, and to support production of the Group and FCE structure chartsArranging for the preparation and execution of corporate documentation resolutions, powers of attorney and proxies for routine business and organising, if required, for such documents to be notarised and/or apostilledAssistance with ad hoc projects, corporate transactions and other duties, as requiredResearching regulatory and legislative
changes, and updating the Company Secretary on continuing obligations and statutory requirementsEmbracing technological developments, including AI, to ease administrative processes Board and Committee administration:To assist with administration and support for the governance meeting cycle, including:Managing and coordinating the corporate meeting calendars;Coordinating meeting logistics, including venue or hybrid/virtual set-up, joining instructions, and guest, observer and attendance tracking; andDrafting, timely preparation and distribution, of agendas, matters arising schedules, Board paper reminders and Board and Committee meeting packs, attending and minuting meetings.Helping on all other Board/entity related matters. This includes but is not limited to:Assisting with the appointment, induction process and on-going training for directors;Assisting with co-ordinating the year end process for subsidiary entities which includes the preparation and approval of year end accounts,
conflicts of interest reviews and verification of Annual Report content; andArranging for the approval of contracts, drafting associated resolutions and maintaining records for subsidiary Boards. GovernanceAssisting with governance projects to continually improve the governance standards across the Group companies e.g. constitutional document updates, legal entity rationalisation projects, reviews of subsidiary governance frameworksEnsure all relevant Board governance procedures are adhered toKeeping governance documents up to dateSupporting the development and maintenance of governance policies, processes and procedures.