Chaplaincy Administration Assistant

The role of the Chaplaincy Admin Assistant is to:-

• Assist the Chaplain with the administrative jobs associated with the smooth running of the Chaplaincy department
• play a supporting role in providing pastoral care to students, staff and families as required, Reporting to the School Chaplain and through him/her to the Headteacher, the Chaplaincy Admin Assistant will:-
• Assist the Chaplain with all the administrative needs associated with the smooth running of the Chaplaincy department including, but not limited to,:
o Answering emails to students, staff, families and outside agencies o Making phone calls home to parents and carers as required o Assisting with Chaplaincy events such as 'Remembering Those We Love' and 'Holding Our Young People in Prayer' including the planning, setting up and running of the events o Liaising with priests re the celebration of Mass and the Sacrament of Reconciliation o Helping to organise school trips such as those to Portsmouth Cathedral and St Cassian's centre Kintbury, using the Evolve system o Updating the Chapel noticeboards as and when required o Undertaking administrative tasks regarding the weekly sheets for tutors and the Chaplaincy assemblies o Helping with orders for the Chapel and the Rainbows programme
• Nurture and encourage students in the Lasallian Leaders group and participate in their meetings and activities
• Provide pastoral care for students, staff and families supported by the School Chaplain
• Be a listening ear to those students who would welcome their involvement
• Help maintain the tidiness and upkeep of the Chapel and liaise with the site team as and when necessary
• In the Chaplain's absence, enable Students to be able to access the Chapel during break and lunchtimes and maintain a reverent, calm atmosphere within it
• Assist with Chaplaincy jobs at the primary phase as required
• Optional: train as a facilitator for the Rainbows programme and participate in the Rainbows sessions (Jan - May)
• Admin support for other areas of the school e.g. Careers
SUPPORT FOR THE SCHOOL
• To be aware of and comply with policies and procedures relating to child protection, health and safety, security and confidentiality, reporting all concerns to an appropriate person
• To contribute to overall ethos, work and mission statement of the school
• To undertake broadly similar duties commensurate with the level of the post as required by the Head teacher
The purpose of this job description is to indicate the general level of responsibility of the post. In accordance with paragraph 80(d) of the National Conditions of Service it is pointed out that the detailed duties may vary from time to time without changing the general character or level of responsibility entailed. There may be the need to provide assistance or undertake such other duties as may be reasonably assigned by the Headteacher, School Chaplain or designated deputy. Safeguarding is everyone's responsibility at St Peter's School regardless of position or role.

St Peter's is an 'all through school' that was designated GOOD by Ofsted in September 2023. It is delightfully situated on the Dorset Coast with ready access to the New Forest, both areas rich with opportunities for outdoor pursuits.

Further details and application forms are available on the school website: Please be advised CV's are not accepted as a form of application. The school is committed to safeguarding and promoting welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be subject to an Enhanced DBS check. This role is UK based and your Right to Work will need to be established as part of the appointment process. An online check will be conducted for candidates shortlisted to check their suitability to work with children (KCSIE 2025). Safeguarding is everyone's responsibility at St Peter's School regardless of role or position.