CEO Office Coordinator

You will support CEO & Executive Office Manager to maintain the smooth running of the CEO/Executive Office.You will undertake key administration tasks which support members of the Executive Team,Presidents and Vice-Presidents including booking of travel, liaison with members, supporting the arrangements for internal meetings & taking meeting notes.,

• Support the management of the Co-CEOs' diaries, including liaising with internal and external colleagues to arrange virtual and in-person meetings.
• Provide diary support to members of the Executive Team and liaise with Presidents and Vice-Presidents as directed by the CEO & Executive Office Manager.
• Provide administrative and project support to the Executive Team as required.
• Coordinate travel logistics for the Co-CEOs and Executive Team, including booking travel and accommodation as required.
• Support arrangements for internal meetings, including Board meetings, ensuring refreshments are booked and meeting rooms are set up correctly.
• Take appropriate meeting notes as required.
• Prepare and circulate Executive and Heads of Department meeting agendas in advance, record action points, and follow up to ensure completion before the next meeting.
• Provide administrative support to the CEO Office, including processing invoices and expenses, monitoring the inbox, and sending correspondence on behalf of senior leaders.
• Code and reconcile credit card statements for the Co-CEOs and Executive Team.
• Use technology innovatively to improve the efficiency of routine administrative processes.
• Ensure member enquiries are directed to the appropriate team and handled smoothly by the Membership directorate.
• Coordinate the logistics and operational management of staff training courses.
• Be an active member of the cross-departmental coordinator team, providing administrative cover and support, including updating the CRM and company websites and covering TKTS shifts or the front desk when required.
• Undertake any other duties as reasonably required.
• Internal Communications
• Coordinate the fortnightly team newsletter, including gathering input, issuing reminders, and working with the CEO & Executive Office Manager to include key organisational updates.
• Manage the staff intranet and CEO SharePoint drive, and undertake the ongoing maintenance of the Board intranet.
• Coordinate monthly team breakfasts, liaising with Operations on catering and technical requirements and preparing agendas with input from Heads of Department and the Executive Team.
• Assist with the delivery of Industry Insights sessions for staff, including scheduling guests and liaising with Operations to ensure rooms are set up appropriately.
Special Projects
• Provide administrative, logistical and project support for the Olivier Awards, West End LIVE, UK Theatre Awards and Theatre Conference.
• Attend press nights where appropriate and take advantage of trade tickets when offered.
• This role may include some work on evenings and weekends, as required by your line manager and directed by the Events team
Directorate: This role sits within the CEO Office team whose focus is to support the CEOs and Executive team to deliver the core strategy and ensure that we operate in the most innovative way to deliver the organisation's goals in partnership with our members. Our team plays a key role in ensuring cross organisational projects are delivered cohesively and effective administrative support is provided across the organisation. Reporting to your line manager: CEO and Executive Office Manager Direct reports: None, We're looking for a collaborative, solutions-focused Digital Platforms Manager to lead the development and continuous improvement of English National Ballet's core digital platforms. You'll oversee the systems that underpin our work - including our CRM, event ticketing and class management platforms - ensuring they are reliable, well-integrated and, As part of the Customer Experience team, you will report to the Customer Experience Management Team and whilst on shift the Duty Manager and Supervisors., English National Ballet is seeking a Participation Officer to join our Engagement team. This role provides essential administrative and logistical support to ensure the smooth delivery of English National Ballet's learning, participation and community work., To contribute to the creation, staging and presentation of work of the highest artistic standards by assisting in the effective and efficient running of the Production Department. To deputise for the Head of Stage as and when required


• Basic working knowledge of Microsoft package including Outlook, Word and PowerPoint
• Eagerness to learn new skills
• Attention to detail
• Ability to communicate professionally with a range of people
• Ability to handle confidential and sensitive information with discretion
• An understanding and commitment to equality, diversity and inclusion
• An interest and broad understanding of the theatre industry.
  
  Tilted runs one of the UK's largest and most active theatre investment portfolios: over 100 productions backed in five years across the West End, Broadway, touring and international markets. We're building an investment process that is more systematic and more scalable - better data, proper portfolio tracking, less manual work, and automation
  
  £50,000 | Closing: 5 October 2026
As Head of Stage you'll lead the Stage Department at the heart of our creative ambitions. You will take ownership of staging, rigging and automation across all of our productions, tours and events. You will be a key team member to turn creative ideas into safe, practical and brilliantly delivered performances., New Vic Theatre, Etruria Road, Newcastle-under-Lyme, Newcastle, UK | £30,732 per annum | Closing: 12 October 2026 We're looking for two experienced Practitioners to work with us to develop and deliver education projects and lead our younger Youth Theatre programme at the New Vic.