Bid Manager

The Bid Manager will support the Head of Bid & Sustainability in delivering high-quality, compliant and compelling proposals. They will take ownership of coordinating end-to-end bid activity, ensuring timelines are met, submissions are consistent and stakeholders are fully engaged., Bid Coordination & Delivery:

• Manage the end-to-end bid process, from opportunity qualification to submission.
• Develop bid timelines, compliance checklists and action plans to ensure all deadlines are met.
• Track progress of inputs, escalate risks or delays and ensure accountability.
• Support and oversee other bid team members, providing guidance, prioritisation and coordination to maintain smooth operations.
• Assist the Head of Bid & Sustainability with balancing bid workloads and concurrent deadlines, ensuring the team has the support and resources needed to deliver high-quality submissions.
Content & Quality Assurance:
• Draft, edit and refine proposal responses to ensure accuracy, clarity and alignment with specification.
• Ensure all submissions comply with client requirements, evaluation criteria and company brand standards.
• Tailor standard content, case studies and CVs to align with each opportunity.
• Conduct compliance and quality checks, escalating issues to the Head of Bid & Sustainability for review.
Stakeholder Engagement:
• Coordinate with sales, service, technical experts and other contributors to gather information.
• Provide clear communication on deadlines, requirements and progress updates.
• Chase inputs and escalate challenges to the Head of Bid & Sustainability.
Process & Continuous Improvement:
• Document control ensuring upkeep of centralised content library and templates.
• Identify opportunities to streamline processes and improve efficiency across the bid function.
  
  ­Proven experience in coordinating bids, proposals and tender submissions.
• Proactive and solution-focused, with the ability to anticipate challenges.
• Strong organisational skills with the ability to manage multiple deadlines simultaneously.
• Strong attention to detail with excellent proofreading skills.
• Confident communicator with strong stakeholder management skills.
• Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) and document formatting.
• Experience with Adobe Creative Cloud (InDesign, Illustrator) is preferable, however training can be provided.
  
  proAV are a leading global audio visual integrator, providing AV and event services across multiple client partnerships globally.