Apprentice HR Administrator

Introduction

The HR Apprentice will provide admin and operational support to the HR team, working closely with the HR Advisors across a wide range of people-related activities. This will provide a solid foundation in HR administration and people practices while the postholder completes the CIPD Level 3 People Professional Apprenticeship.

About the Employer

Originally founded in 1837, our almost two centuries of textile manufacturing expertise has made us a master of our craft. We are proud to be one of a select few mills that remain in the UK with a fully vertical status, meaning we are able to carry out all processes from a single site. From the moment raw wool enters our warehouse, to the time the finished cloth is dispatched to the end customer, everything is managed by our in-house teams of experts.

Use the links below to find more out about Our Heritage, Our Mill, Our Efforts for Sustainable Manufacturing and the Benefits of Wool.

What You'll Do

Key Responsibilities

• Provide day-to-day administrative support to the HR Advisors.
• Prepare HR correspondence, including letters relating to employment changes, probation, absence, flexible working and other employee matters in accordance with policies and procedures.
• Maintain and update HR templates, forms and standard documents.
• Ensure employee files and HR records are accurate, complete and up to date.
• Assist with filing and maintaining both electronic and, where applicable, paper personnel records.
• Support the preparation of HR reports and spreadsheets.
• Support the employee onboarding experience by producing and distributing onboarding paperwork.
• Respond to routine HR queries and direct more complex matters to the appropriate HR Advisor.
• Support the administration of the company's HR information system.
• Update employee records, including starters, leavers and changes to employee details.
• Assist with maintaining accurate absence, holiday and other people data.
• Carry out routine data checks to identify missing or incorrect information.
• Arrange HR meetings and send calendar invitations.
• Prepare meeting documentation and supporting paperwork.
• Attend meetings where required and take clear, accurate to relevant attendees within agreed timescales.
• Type and distribute meeting notes promptly.
• Assist with formatting and updating HR policies, procedures and guidance documents.
• Help maintain the HR document library and ensure current versions are available.
• Support the digitisation and organisation of HR templates and forms.
• Maintain confidentiality when preparing, maintaining and distributing information.

Training Outcome

HR advisor and possibly gain further qualifications.

Skills Required

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Problem solving skills
• Administrative skills
• Team working
• Initiative
• Non judgemental
• Patience

Qualifications

• Desired - GCSE - English - 5+
• Desired - GCSE - math - 4+

Course Information

Course: HR support (level 3)

Level: 3

Route: Business and administration

Apprenticeship Level: Advanced

Working Arrangements

Working Week: Monday to Thursday 8.15am to 4.30pm and Friday 8am to 3pm.

Expected Duration: 1 Year 6 Months

Training Provider: VQ SOLUTIONS LTD

This employer is part of the Disability Confident scheme, committed to employing disabled people.