Apprentice Communications and Events Administrator - University of Oxford Engineering Science

Introduction

You will primarily support the work of the Communications and Events Team in the Department of Engineering Science. We are responsible for the department website and staff intranet, organising a wide range of events and conferences, social media, and internal communications and engagement. Applicants must be 18yrs+ due to event requirements.

About the Employer

We are the largest employer in Oxfordshire with around 17,000 staff working in and around Oxford in a huge range of roles. Our apprentices are never on their own and will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region. We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution.

What You'll Do

The Apprentice Communications and Events Administrator will primarily support the work of the Communications and Events Team in the Department of Engineering Science. The team is responsible for the department website and staff intranet, organising staff, researcher, alumni and academic events and conferences, social media, and internal communications and engagement.

Responsibilities:
 

The apprentice will assist the team with a wide variety of tasks across internal and external communications, which will provide excellent training for a wide variety of communications related roles across the University and more widely.

With guidance from the Internal Communications Manager, you will:

·    Learn to make simple updates to the Department Website and SharePoint Intranet, and produce reports on Intranet usage

·    Develop the skills to manage the Department’s photo library and media on the website to ensure that images are tagged and stored appropriately, including GDPR consents

·    Organise and manage staff photo sessions

·    Learn to create profiles on the main website for researchers and DPhil students

·    Assist in the organisation of staff events such as coffee mornings

·    Monitor supplies of branded materials and stationery, and make orders when needed

·    Manage photography and event equipment and keep it secure and ready for use. Keep records of any equipment loans and ensure it is returned

·    Maintain staff mailing lists and manage communications inboxes, referring queries to colleagues where necessary

·    Learn to create small surveys and feedback forms, extracting and presenting data

·    Learn to gather content for and create staff newsletters such as the fortnightly Bulletin

·    Help Events Managers to prepare for events including academic conferences, by creating registration lists and badges, and helping with registration where needed

Support team members with communications-related projects.

Training Outcome

• Over 80% of our apprentices continue with us in the role they have been trained for after their apprenticeship and that is just the start of their career

Skills Required

• IT skills
• Attention to detail
• Organisation skills
• Customer care skills
• Team working
• Written communication skills
• Clear verbal communication
• Accuracy
• High level of professionalism
• Microsoft Office experience
• Able to prioritise work
• Aptitude to learn skills
• Interest in writing content

Qualifications

• Essential - GCSE - Maths and English - A*-C/9-4 or equivalent
• Desired - A Level - any subject - Pass

Course Information

Course: Business administrator (level 3)

Level: 3

Route: Business and administration

Apprenticeship Level: Advanced

Working Arrangements

Working Week: This is an 18 month apprenticeship within a 2 year employment contract. Monday - Friday, office hours to be confirmed.

Expected Duration: 1 Year 6 Months

Training Provider: ABINGDON AND WITNEY COLLEGE