Advanced Apprentice - Financial Services (Payables & Capital)

Introduction

This post is an ideal opportunity to learn about the financial services side of Finance within the NHS whilst offering individuals the chance to earn a salary, gain valuable work experience and new skills whilst at the same time being supported to achieve their AAT Level 3 qualification. 

About the Employer

Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.

What You'll Do

• The post holder will assist with the day-to-day operations of the Oracle Purchase to Pay (P2P) system ensuring that the Trust provides a high quality, effective and efficient service to ensure all suppliers are paid promptly in accordance with the Standard Financial Instructions (SFIs) and Scheme of Delegation (SoD). They will assist with the resolution of queries from Budget holders and Managers or suppliers regarding status of invoices within the P2P system
• The post holder will review Non-Purchase Order (Non-PO) supplier invoices received via the computerised system (Oracle) and seek approval from the Budget Holder or Managers. This will also include a review of the appropriate process to ensure the supplier invoice is accurate and should be a Non-PO invoice as per the SFIs. Investigate and resolve any discrepancies including complex calculations and checks to ensure over and underpayments are minimised
• The post holder will provide and receive information from staff, customers/suppliers and be able to communicate effectively, with sensitivity where there are issues with non-payment of the supplier invoices. The post holder will follow the appropriate SFIs, regulations and internal finance procedures and be able to communicate complex financial issues as required
• The post holder will review Purchase Order (PO) reports and using appropriate judgement and analysis of the data and details, investigate and resolve to ensure the supplier invoices are received, matched and paid
• The post holder will follow standard finance procedures and policies to assist with the approval of Non-PO and PO notifications whilst ensuring the Trust adheres to the legislation for Better Payment Practice Policy (BPPC)
• The post holder will monitor the returns report for reoccurring issues and liaise directly with those suppliers whilst promoting the Trust policy of No PO No Pay and encouraging suppliers to move to Tradeshift
• The post holder will be responsible for inputting receipting data for good received into a computerised system (Trust Purchase Ordering system). They will also be responsible for setting up and amending suppliers in the computerised systems ensuring all pf the appropriate checks have been made
• The post holder will liaise with SBS Accounts Payable Team and actively participate in monthly calls with Client Manager as required and suggest changes to working practised and policies as well as implementing agreed changes to policies and procedures
• The post holder will process payment requests for course fees, patients travel and other urgent payments on a daily basis using the Oracle P2P System and following the policies and procedures in place, recording the payments in the GL or within financial spreadsheets
• The post holder will assist in the maintaining and reviewing of the Goods Received Not Invoiced (GRNI) report, ensuring that purchase orders are closed following and analysis and investigation of the variance whilst confirming the supplier goods have been received
• The post holder will perform Supplier Statement reviews ensuring that they reconcile to the GL and resolve any discrepancies in a timely manner and deciding how to pursue any under or overpayments

Training Outcome

Progression can be discussed upon successful completion of apprenticeship. 

Skills Required

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Number skills
• Team working

Qualifications

• Essential - GCSE - Any subject - A*-C/ 4-9
• Essential - GCSE - Any subject - A*-C/ 4-9
• Essential - GCSE - Any subject - A*-C/ 4-9
• Essential - GCSE - English - A*-C/ 4-9
• Essential - GCSE - Maths - A*-C/ 4-9
• Desired - A Level - Accountancy - A-B
• Desired - A Level - Business - A-B
• Desired - A Level - Maths - A-B
• Essential - Apprenticeship - Level 2 Apprenticeship or NVQ Level 2 - AAT - Pass

Course Information

Course: Assistant accountant (level 3)

Level: 3

Route: Legal, finance and accounting

Apprenticeship Level: Advanced

Working Arrangements

Working Week: Full-time, flexible working. Exact shifts TBC.

Expected Duration: 1 Year 5 Months

Training Provider: HEREFORDSHIRE AND WORCESTERSHIRE GROUP TRAINING ASSOCIATION LIMITED