Admissions & Attendance Officer (Maternity Leave)

We are seeking to appoint a dynamic and enthusiastic individual as attendance manager. We are looking for someone who loves working with children and is aligned with our CARE values - Cooperation, Respect, Aspiration and Endeavour. 37 hours per week, term time only - plus training days. Monday - Thursday 8.30-4.30pm and Friday 8.30-4.00pm, with half an hour unpaid lunch break. The Responsibilities: Recording/Monitoring Absences

• Record voicemail, Bromcom notifications, emails and print any appointment documentation received. Call or email parents for appointment confirmations if not received.
• Ensure all registers are taken and complete in Bromcom every school day, chase any missing registers.
• Build and input "First Day Response" to every year group and prioritise 'First Day Response' calls every day.
• Check 3rd day absences for non-notification and carry out home visits.
• Change "L" marks to present
• Check daily if any students are in isolation or excluded with HOY.
• Meet termly with EWO to discuss live cases and attendance.
• Produce letters for Fixed Penalty Notices.
• Complete online forms to CBC for FPN's for holidays or non-school attendance.
Absence Tracker
• Weekly meetings with HOY and SLT member responsible for attendance to discuss students and action on the attendance tracker and produce letters generated from tracker.
• Print tracker actions - each class within all years.
• Chase teachers who have not actioned weekly sanction from tracker.
Weekly Tracker Tasks:
• Check registers are complete for week.
• Move all leavers to off role pocket on tracker.
• Add any new students.
• Produce weekly reports for figures to be added to the tracker.
• Email tracker to SLT, Senco and Family Liaison Officer.
• Produce reports and actions for HOY's.
• Add tutor's weekly actions and comments from CPOMS to tracker.
• Produce letters home regarding attendance.
• Attend, and at time, chair SOL meetings with HOY.
• Analyse attendance data when requested.
Admissions and Leavers
• Liaise with HOY's and make appointments with parents and students.
• Provide new starter packs.
• Add new students to Bromcom and inform PK for a timetable to be issued.
• Notify CBC of new starter.
• Contact previous school for CTF, file, UPN number and if any safeguarding direct to RM/KW.
• Download CTF when notified by S2S website.
• Liaise with CBC on behalf of school when requested by DHT.
• Obtain in writing a letter from parent when student is leaving and new school details plus new address if moving house or out of area.
• Contact new school on expected start date for conformation of arrival and request CTF and file.
• Notify CBC that leaver has been removed from role.
• CPOMS entry to remove from role to SLT, HOY and Admin support.
• Ensure EHE follow up form completed.
• Add exclusion to SIMS register.
• Write and produce exclusion to parent.
• Complete online form to CBC - Access & Inclusion.
• Add actions to SIMS.
• Copy letters and add to CPOMS and personal file.
Safeguarding
• Ensure all safeguarding procedures are complete as per school policies and DFE guidance.
• Ensure all paperwork is uploaded to CPOMs in a timely manner.
• Liaise with DSL, HOY and other key staff with regards to ensuring strong pastoral care.
General
• Cover reception.
• Answer overflow phone.
• Cover first aid.
• Undertake lunch duties.
• Archiving.
• To undertake all mandatory training modules including safeguarding each year.
• Any other tasks of a similar nature as requested by the line manager.
What We Offer:
• Climate for teaching and learning which is calm and engaging.
• CPD and collaborative practice that is full of innovation.
• Focus on staff wellbeing that ensures you enjoy your job and being part of a team.
• Amazing students that will make you proud to be part of the Queensbury family.
• We offer excellent CPD and leadership opportunities.
  
  Queensbury Academy is situated at the foot of Dunstable Downs in South Bedfordshire. It is part of the successful Anthem Trust which offers incredible support for every professional that works within it.