Administrator to the Guardian of Safe and Flexible Working (GOSFW)

We are seeking an organised and proactive individual to join the team to provide professional, efficient and effective administrative support to the Guardian of safe and flexible working to enable the Health Board/Trust to comply with the 2026 Terms and Conditions for Resident Doctors in relation to exception reporting. This is a fixed term role for 3 years in line with project and funding. This is a varied administrative role supporting the Guardian in managing exception reporting for Resident Doctors. You will play an important part in helping the Health Board/Trust meet national Terms and Conditions, while also supporting staff wellbeing and patient safety. The role offers a mix of independent working and collaboration, where you'll communicate with a wide range of colleagues and help ensure processes run smoothly and efficiently., In this role, you will monitor exception reports on a daily basis, ensuring they are reviewed within set timeframes and escalating any urgent safety concerns where necessary. You will analyse data to identify trends and support the development of action plans to address areas of concern. Acting as a key point of contact, you will respond to queries from Resident Doctors and other staff, providing guidance and ensuring clear and professional communication at all times. You will also help coordinate payments linked to exception reporting, maintain accurate records (including financial tracking), and support training sessions and meetings. Additionally, you will manage system access, maintain databases, produce reports, and ensure all information is handled securely and in line with organisational policies. The successful candidate will contribute towards an atmosphere that is conductive to good client relations, particularly with regard to inter-personal skills and communication. They will also ensure compliance with Policies & Procedures as identified by Swansea Bay UHB.

• Strong administrative and organisational skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to work independently and as part of a team.
• Previous experience in HR administration or recruitment is desirable.
• IT proficiency and confidence in managing systems.
  
  We believe staff are our best asset and wewant you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation. You might be a nurse ordoctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - wehave a job for you. There are also apprenticeships, work placementsand volunteering roles available. We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled. Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do. If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.