Administrator / Senior Secretary

The role provides high-level secretarial and administrative support to the Women's Services Senior Leadership Team within Betsi Cadwaladr University Health Board, ensuring the smooth and efficient operation of the service. A key responsibility includes the proactive management of the Director's diary, coordinating, scheduling, and rescheduling appointments to support effective time management and organisational priorities. The post holder will act as thepoint of contact for the Director of Women's Services and the wider team, handling all incoming telephone calls, emails, correspondence, and in-person enquiries.,

• First point of contact for the Director of Women's Services and wider team by telephone, e-mail, and correspondence or for visitors. Providing advice on a wide range of matters related to the work of the Director of Women's Services and their team, resolving them or referring them to the most appropriate person during periods when they are absent from the office.
• Schedules and arranges meetings including the compilation of agenda and the taking and transcribing of formal minutes.
• Manages the diary of the Director of Women's Services including the scheduling and rescheduling of appointments.
• Provides a Senior Secretary role to the Director of Women's Services and Service Managers, including diary management, arranging travel, arranging and rearranging meetings. Monitoring the Microsoft outlook email inbox of the Director of Women's Services daily, flagging up urgent issues and replying on behalf of when able / necessary. In times of absence deals with emails, replies on behalf of or forwards to relevant colleagues for action.
• Responsible for arranging workshops, training events and large conferences with attendees from within BCUHB and external. Ensures the smooth running of all, booking speakers, booking venues internal and external, catering, arranging IT systems, co-ordinating presentations, design and production of programmes and flyers, promotion, registering of attendees, and feedback., You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. Job description, You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
  
  The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply., RSA III / NVQ 3 Qualification or equivalent
• Diploma in Office administration or experience to diploma level
• Typewriting/word processing qualification
• Advanced knowledge of word processing, spreadsheet and presentation packages
• Ability to take minutes
Desirable
• NVQ or equivalent in Administration
• Comprehensive knowledge of Windows, Word, Excel, PowerPoint
Experience Essential
• Experience at a high level of providing a comprehensive administrative/PA service
Desirable
• Previous experience of working as Administrator / PA to an Executive Director or equivalent
• Previous experience of working within the NHS, Excellent communication skills
• Ability to work unsupervised and make decisions
• Organisation skills
Desirable
• Welsh Language Skills
  
  If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme. Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form. Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.