Administrative Co-ordinator

The post will provide a varied and interesting workload including, but not limited to, the following key areas:

• To take a lead role in managing outpatient clinics for Diabetes and Endocrinology services, ensuring alignment with Government access targets.
• Monitor, maintain, and update electronic worklists, ensuring all tasks are actioned in a timely manner, and escalate where appropriate any patients at risk of breaching maximum waiting time targets for the specialty.
• Monitor clinician annual leave and absences, adjusting clinic templates accordingly to maintain service delivery.
• Be responsible for setting up new clinics in liaison with Diabetes and Endocrinology clinical teams, outpatient services, and clinic managers.
• Produce reports and other documentation as required to analyse worklists and provide key information to the management team.
• Develop and maintain internal written working practices, ensuring relevant Trust policies are adhered to and implemented within the designated area of responsibility.
• Manage incoming email tasks and appropriately delegate within the team.
• Be responsible for the day-to-day supervision, coordination, and line management of administrative and clerical staff within the designated area.
  
  An exciting opportunity has arisen for a motivated, enthusiastic, and reliable individual to join the Endocrinology and Diabetes Department at York Hospital, part of York and Scarborough Teaching Hospitals NHS Foundation Trust.
We are seeking a candidate to undertake the role of Administrative Co-ordinator. This is an excellent opportunity for the successful applicant to gain experience or further develop their knowledge within a Band 4 admin team leader role, supported by a service manager and operational team. Applicants must possess exceptional secretarial and administrative skills. Previous experience within an NHS outpatient setting, particularly with clinic managment and creation skills would be advantageous. The successful candidate will be able to work effectively under pressure, demonstrating strong organisational skills and the ability to prioritise the demands of a busy clinical service. A flexible, patient-centred approach is essential, along with the ability to manage time and workload efficiently. This post will be primarily based at York Hospital, with occasional cross-site working as required.

To find out more about what it is like to work for our Trust please visit the following link

We offer a range of benefits to support our staff including: Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants 27 days holiday rising to 33 days (depending on NHS Trust service) A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager. A variety of different types of paid and unpaid leave covering emergency and planned leave Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme NHS Car Lease scheme and Cycle to Work scheme An extensive range of learning and development opportunities Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.