Administrative Assistant

Bring your organisational skills and initiative to a role that matters We are seeking a friendly, confident and highly organised Administrative Assistant to join our friendly and supportive team within a Special Educational Needs (SEN) school. This varied and rewarding role combines reception duties, administrative support for Health & Safety processes, and co-ordination of Education, Health and Care Plan (EHCP) administration. The role is advertised at Grade C; however, we recognise the value of specialist EHCP expertise. Candidates with proven EHCP Co-ordinator experience and a strong understanding of SEND statutory requirements may be considered for appointment at a higher grade, subject to experience and qualifications. Your core responsibilities will include:

• Acting as a first point of contact for staff, parents and visitors - providing a welcoming and professional front-facing presence.
• Supporting day-to-day administration, including data input, filing, printing, minute-taking, and diary support.
• Working closely with the Office Manager, the postholder will support the development and implementation of a robust and effective EHCP administration process that meets all statutory requirements.
• Maintaining accurate records, logs and databases to support efficient school operations.
• Managing and responding to internal and external communications in a clear, timely and solution-focused way.
• Handling pupil information with sensitivity and in line with data protection standards.
  
  Has strong admin skills, with good attention to detail and excellent organisation.
• Can work efficiently in a fast-paced, reactive environment with multiple priorities.
• Is solution-focused, able to stay calm and think clearly when unexpected tasks arise.
• Works proactively and takes ownership of their tasks, using initiative appropriately.
• Communicates professionally and warmly with children, families, and colleagues.
• Has experience working in administration (school experience is helpful, but not essential).
• Has proficient skills in Microsoft 365 and is open to learning new systems - we use Microsoft 365, Arbor, CPOMS, Earwig, and Medical Tracker.