Administrative Assistant

We are seeking a highly organised and professional Administration Assistant to cover a period of Maternity Leave in our busy and supportive administration team. This is a key role providing high-quality administrative and clerical support to the school's leadership team and wider staff, ensuring the smooth and efficient day-to-day running of the school office. As a front-facing member of the team, you will play an important role in creating a welcoming, safe and well-organised environment for students, staff and visitors. Key Responsibilities The successful candidate will:

• Act as a first point of contact, greeting visitors and managing the flow of people across the school site
• Operate the school switchboard, handling and directing calls efficiently
• Manage incoming and outgoing post and deliveries, including confidential documentation
• Provide first aid and basic medical support to students and staff, maintaining accurate records
• Maintain and update student records, including admissions, leavers and transitions
• Support attendance administration, including post-16 provision
• Manage administrative systems such as Parents' Evening bookings and student payments
• Assist with free school meals applications and student bursary processes
• Support the administration of school trips and enrichment activities
• Undertake general office duties including correspondence, filing, and document preparation, We recognise that candidates may choose to use artificial intelligence (AI) tools when preparing their application. The Trust does not prohibit the use of AI; however, any use must be appropriate and must not undermine the principles of safer recruitment, as set out in Keeping Children Safe in Education (Part 3). Applications must be an honest and accurate reflection of your own experience, skills, values, and suitability to work with children and young people.
  
  We are looking for someone who:
• Has experience in an administrative or office-based role, with strong data accuracy skills
• Holds an NVQ Level 3 in Business Administration (or equivalent experience)
• Demonstrates excellent organisational and communication skills
• Is confident using Microsoft Office and Google applications
• Can handle confidential information with professionalism and discretion
• Is flexible, proactive and committed to continuous professional development
Previous experience in a school environment and a First Aid qualification are desirable but not essential.

Our overarching aim and vision is for our schools to deliver an exceptional education for children and young people, ensuring that students have access to the highest standards of teaching, resources and learning opportunities. We are ambitious for our academies. We live in a demanding educational landscape that brings with it challenges, but also opportunities. We are excited by the opportunities for talented and inspirational educators to make an impact and create a powerful legacy. We seek applicants for our roles who can align with our vision and have the talent, drive and determination to deliver that vision successfully. We support all our schools with our leadership and management, school improvement, legal, financial, administrative, admissions, marketing, premises, safeguarding and HR expertise. We think our roles are tremendously exciting ones to perform supported by the expert Olympus team. We are inspired by our academies' journey and consider it a great privilege to design and develop a 21st century school education. We will be very interested to hear your ideas and aspirations too. We are looking for staff who will deliver an exceptional education for the young people in our care.


• Pension Scheme, We offer the opportunity of flexible working patterns where possible to assist with a work/life balance and welcome applications from people wishing to work on a part-time or job share basis for all roles including full time. We are happy to discuss flexible working from day one.