Administrative Assistant

Source and provide the case-notes required for coding, audit, and any other purposes as directed. Trace the case-notes using the electronic tracing system in line with Trust policy. Be point of contact for all direct and telephone callers to the department. Maintain and keep case note in the department or storage areas in an orderly fashion., Source and provide the case-notes required for coding, audit, and any other purposes as directed. Trace the case-notes using the electronic tracing system in line with Trust policy. Be point of contact for all direct and telephone callers to the department. Maintain and keep case note in the department or storage areas in an orderly fashion. Open, sort and file post delivered to the clinical coding department. Track and locate case notes as requested by clinical coders, auditors, trainers and managers. Act as a scribe and assist in the administration of Departmental Meetings. General administration and office duties, including photocopying, filing and scanning. Participate in in-service training. To observe the requirements of the Health and Safety at Work Act 1974. Any other duties as discussed with the line manager.

An 12 month temporary opportunity has arisen for a motivated and enthusiastic individual to join our clinical coding department as administrative support. The post holder will be required to undertake the retrieval of case-note, answer general enquiries and provide administrative support to the coding team You will have excellent communication and organisational skills as well as the ability to work under pressure to meet deadlines. Previous admin experience is essential and knowledge of working with PAS/HISS in the hospital environment would be highly desirable. A flexible approach to work is essential.,

• Education of 4 GCSE's grades A-C or equivalent, including English
• Computer literate with experience of MS Office software
• Good literacy and numeracy skills with the ability to organise workload to meet identified deadlines
Desirable criteria
• Excellent organisational skills
• General clerical experience
• Ability to follow simple instructions and procedures
• Effective communication skills, both verbal and written at all levels within the organisation
• Substantial experience of working in a clerical/secretarial / admin role
• Self-motivation
• Diplomatic and tactful when dealing with members of the public and the Trust
• Efficient and enthusiastic
• Must be able to use own initiative
• Ability and willingness to undergo further training according to the requirements of the post and personal development needs
  
  At East Lancashire Hospitals NHS Trust our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 600,000 people across East Lancashire and the surrounding area. We employ over 9,500 staff, many of whom are internationally renowned and have won awards for their work., At East Lancashire Hospitals NHS Trust our vision is to be widely recognised for providing safe, personal and effective care. One LSC is a new collaborative partnership shared service formed by the five NHS Trusts serving the Lancashire and South Cumbria population of 1.8 million people. We are a shared service run by the NHS, for the NHS and are hosted by East Lancashire Hospitals NHS Trust on behalf of the partner Trusts of the Lancashire and South Cumbria system. One LSC stands for 'One Lancashire and South Cumbria' and reflects the Lancashire and South Cumbria System ambition to have one team serving Lancashire and South Cumbria in a joined-up way. It is jointly run by the five Trusts as a collaborative partnership. The Trusts tC are: · Blackpool Teaching Hospitals NHS Foundation Trust · East Lancashire Hospitals NHS Trust · Lancashire and South Cumbria NHS Foundation Trust · Lancashire Teaching Hospitals NHS Foundation Trust · University Hospitals of Morecambe Bay
NHS Foundation Trust One LSC brings together the Digital, Data & Technology, Estates & Facilities, Finance, People Services & Procurement and Logistics services from each of the provider Trusts to create one central community of professionals. The Trust is an equal opportunities employer, committed to improving the working lives of our staff and operates a 'Zero Tolerance' policy to aggression, violence, bullying and harassment., The Trust is an equal opportunities employer, committed to improving the working lives of our staff and operates a 'Zero Tolerance' policy to aggression, violence, bullying and harassment. In addition, our aim is to help protect children and vulnerable adults by providing a first-class service to the recruitment of people into positions of trust. We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from everyone irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background. We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that ELHT has an under-representation of BAME employees. Appointments will be made on merit.

It is important you are made aware of the following as regards your application to East Lancashire Hospitals NHS Trust
• Please note that the salary advertised is for full time hours. If this post is less than 37.5 hours per week, the salary will be pro-rata. For posts on Agenda for Change pay-scales, new entrants to the NHS will normally commence on the first pay point of the relevant band.
• This vacancy may close before the closing date if the recruiting manager deems sufficient applications have been received. Therefore it is advised to complete your application as early as possible to avoid disappointment.
• Please ensure you check the email account from which you apply regularly as we will use this to contact you regarding your application.
• Please note that shortlisting is completed anonymously with candidates being assessed against the essential criteria for the post. Therefore only applicants, who can clearly demonstrate how they meet our person specification criteria in their application, will be short-listed.
Disclosure and Barring Scheme (DBS) If the role you are applying for is identified as either controlled or regulated activity as defined in in the Safeguarding vulnerable Groups Act (2006) any offer of employment is provisional upon a satisfactory DBS check being obtained. The healthcare sector is exempted from the Rehabilitation of Offenders Act 1974. In line with other NHS organisations in the North West Region, the Trust is now passing the charge for undertaking a DBS check on to candidates in the event they are successfully appointed into the post for which they have applied. Candidates can choose whether to pay this over 1-3 months as a deduction from the monthly salary. However, if you are applying for a post as a BANK worker, the payment must be made in full at the time of employment checks. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed. The cost of an Enhanced Disclosure will be £55.38 and for a Standard Disclosure will be £27.38.