Administrative Assistant

My name is Lindsey Hoather, I am the team Manager for Wetherby YOI CAMHS. I am presenting an exciting opportunity for a Full Time Band 3 Administrative Officer/Secretary based within Wetherby Young Offenders Institute providing both administration and secretarial support to our team., The fundamental responsibilities of the posts are listed below, please refer to the Job Description and Person Specification for further details:

• Using Systmone data base or similar, to interrogate patient information and update accordingly.
• All aspects of administration and secretarial duties, including, preparation and formatting of reports & letters, transcribing minutes and following up actions in a timely manner, management of emails and incoming queries.
• Knowledge and experience on Microsoft applications (email, excel and word)
• Direct telephone and face to face contact with the Teams within the establishment
• Management of the day to day functioning of the office
• Working closely with Team Manager and Implementing and improving administration / office processes for efficient and effective running of the service.
• Friendly and flexible thinking
• Ability to prioritise and work under pressure
• Use of ordering system / procurement of office stationery, training, and travel
  
  The ideal candidate will have administration and secretarial skills along with a proactive and mature manner with the ability to improve and implement office processes and organise the office on a day-to-day basis. The post is suited to someone who enjoys being around others, has drive and passion for providing excellent customer service and organising themselves and others.
The successful candidate will be experienced in using all Microsoft packages including Word, Excel, Outlook and have experience in using electronic patient information systems and coordinating and supporting meetings. You must be comfortable working in a busy environment and able to perform effectively whilst dealing with interruptions. All employees of the Trust are strongly encouraged to have their up-to-date flu vaccination to protect staff and patients.

We are a specialist NHS Foundation Trust that provides community, mental health and learning disability services for the people of Barnsley, Calderdale, Kirklees and Wakefield. We also provide low and medium secure services and are the lead for the west Yorkshire secure provider collaborative. Our mission is to help people reach their potential and live well in their communities, we do this by providing high-quality care in the right place at the right time. We employ staff in both clinical and non-clinical services who work hard to make a difference to the lives of service users, families and carers. We encourage and welcome applications from all protected characteristic groups, we value diversity and want our workforce to be reflective of our communities. Being a foundation Trust means were accountable to our members, who can have a say in how were run. Around 14,300 local people (including staff) are members of our Trust. Join us and you will be one of over 4,500 staff committed to supporting and improving the mental, physical and social needs of the thousands of people we meet and help each year.