Administration and Resource Officer - Quality Support

An excellent opportunity has arisen for a keen, highly motivated and experienced Personal Secretary to join North Wales Microbiology. North Wales Microbiology provides a wide range of diagnostic services to hospitals, clinics and general practitionersacross North Wales. The service has a central (hub) laboratorywithin a new pathology build at Ysbyty Glan Clwyd(Bodelwyddan) and has acute service spoke laboratories at Ysbyty Gwynedd (Bangor) and Ysbyty Maelor (Wrexham). This post will primarily be based in the laboratory at Glan Clwyd Hospital, but the post holder may be required to support colleagues in the Bangor and Wrexham laboratories when necessary. North Wales benefits from easy access to coast, mountains and proximity to Liverpool, Chester andall that city life has to offer - so walkers, climbers, cyclists, sailors, shoppers and nightlife seekers are all catered for - the best of all worlds. North Wales also has affordable housing and good public transport and road links across Wales to England and further afield - with Ireland also only a short boat trip away. Informal visits are actively encouraged, come see the laboratory andmeet the team. Main duties of the job The successful candidate will work as part of the Microbiology Team based in our Laboratory in Rhyl, Ysbyty Glan Clwyd, providing administrative support within the team. Primarily this role will support the Quality Lead. They will also provide support to the Clinical Team. Applicants must be able to demonstrate a keen eye for detail, excellent administrative, organisational and communication skills and an ability to work independently., You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. Job description, You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

The ability to speak Welsh is desirable for this post but not essential; Welsh and/or English speakers are equally welcome to apply.,

• RSA level III, NVQ Level 3 Business Administration or equivalent level of experience. ECDL or equivalent experience., Demonstrable proven experience of working as a PA or equivalent
• Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
• Minute taking and recording
• Experience of working autonomously
Desirable
• Supervisory experience. Audio typing. Working in an NHS environment
Skills Essential
• Planning and organisational skills
• Advanced keyboard skills with the proven ability to produce reports, spreadsheets and correspondence.
Desirable
• Ability to speak Welsh or willingness to learn
Knowledge Essential
• Working knowledge of MS Office Suite
• Awareness of policies and procedures relating to dealing with confidential data both personal and organisational
• Thorough understanding of secretarial procedures
• Working knowledge of filing/data systems including records management
• Knowledge of administrative and organisational procedures, acquired through training and relevant experience.
Desirable
• Knowledge of Public Health Wales, Ability to work to deadlines and under pressure
• Able to work within a team
• Ability to work on own initiative
• Willingness to learn and develop skills
Desirable
• Continued Personal Development
Person Specification Qualifications Essential
• RSA level III, NVQ Level 3 Business Administration or equivalent level of experience. ECDL or equivalent experience.
Experience Essential
• Demonstrable proven experience of working as a PA or equivalent
• Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
• Minute taking and recording
• Experience of working autonomously
Desirable
• Supervisory experience. Audio typing. Working in an NHS environment
Skills Essential
• Planning and organisational skills
• Advanced keyboard skills with the proven ability to produce reports, spreadsheets and correspondence.
Desirable
• Ability to speak Welsh or willingness to learn
Knowledge Essential
• Working knowledge of MS Office Suite
• Awareness of policies and procedures relating to dealing with confidential data both personal and organisational
• Thorough understanding of secretarial procedures
• Working knowledge of filing/data systems including records management
• Knowledge of administrative and organisational procedures, acquired through training and relevant experience.
Desirable
• Knowledge of Public Health Wales, Ability to work to deadlines and under pressure
• Able to work within a team
• Ability to work on own initiative
• Willingness to learn and develop skills
Desirable
• Continued Personal Development
  
  About us
We are Public Health Wales- the national public health agency in Wales. Our purpose is 'Working together for a healthier Wales'. We exist to help everyone in Wales live longer, healthier, happier lives. Together with our partners, we work to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations. Our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the leading source of public health information, research and innovation in Wales. In a world facing complex health challenges, our work has never been so important. We are guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to building an inclusive workplace that values equality and diversity. We welcome applications which represent the rich diversity of the communities we serve and are supportive of flexible working arrangements, including part time roles and job sharing. To find out more about working for us and the benefits we offer please visithttps://phw.nhs.wales/careers/ For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance