Administration Assistant
Northamptonshire Healthcare Foundation Trust, Geddington, Northamptonshire
Administration Assistant
Salary not available. View on company website.
Northamptonshire Healthcare Foundation Trust, Geddington, Northamptonshire
- Part time
- Permanent
- Onsite working
Posted 2 days ago, 20 Jun | Get your application in today.
Closing date: Closing date not specified
Job ref: 37653fad7c6f4629b0a56e035a7f2cad
Location ref: Geddington, Northamptonshire
Full Job Description
- Provide comprehensive administrative and business support to the Adult Community Healthcare team
- Act as a first point of contact, responding to queries and liaising with staff and stakeholders
- Prepare and format letters, documents, templates, and spreadsheets
- Create and maintain spreadsheets including data entry and basic analysis
- Support the management of e-rostering systems, including shift changes, reporting, and leave tracking
- Maintain and update systems such as SystemOne and ESR, ensuring data accuracy
- Organise, attend and support meetings, including taking minutes and tracking actions
- Support recruitment processes, including uploading vacancies and onboarding new starters
- Manage and track mandatory training, audits, and compliance requirements
- Raise purchase orders, track stock levels, and support budget administration
- Maintain communication channels, ensuring key messages and updates are shared across the team
- Work collaboratively to resolve issues, escalating where appropriate
- Support training and development of junior administrative staff where required
- Build rosters on Optima
We are looking for a highly organised and proactive Administration Assistant (Band 3) to join our Adult Community Healthcare team. In this role, you will provide essential business and administrative support to a busy locality team, helping ensure services are delivered efficiently and to a high standard. You'll work closely with colleagues and managers, often acting as the first point of contact for stakeholders, requiring excellent communication and organisational skills. This is a varied and fast-paced role where priorities can change, so flexibility and the ability to manage multiple tasks are key. This role also covers reception so the post holder will need to work at base.
NHFT is an NHS Community and Mental Health Foundation Trust, providing physical, mental health and specialty services in hospital settings and in the community. We provide over 200 services across the county - as well as some specialist services in bordering and nearby counties. We work together with our partners to ensure that everyone who comes through our doors receives compassionate, person-centred care, regardless of their background or circumstances. NHFT promotes a culture of learning, to improve the care and safety of our patients and colleagues. We have achieved our 'outstanding' rating by encouraging opportunity, innovation, development and growth across our workforce. At NHFT we believe that work should be rewarded in every sense which is why we are proud to an accredited living wage employer. We aim to support financial wellbeing and create an environment where are people feel valued and able to thrive.
Direct job link
https://www.jobs24.co.uk/job/administration-assistant-127000454