Administration Assistant

We are seeking an organised and proactive Administration Assistant to support our busy and dynamic team at our site in Henley, Oxfordshire. At Henley YMCA, our aim is to deliver clear, efficient, and high-quality services to both our residents and facilities hirers. This role is key to ensuring the smooth day-to-day running of our administrative functions. Key Responsibilities

• Communicate effectively with a range of stakeholders, including residents, facilities hirers, South Oxfordshire District Council, and partner agencies
• Manage and administer rental and facilities booking systems
• Support the Operations Manager and Community Engagement Coordinator in preparing funding bids
• Assist the Community Engagement Coordinator with volunteer coordination and related activities
  
  Demonstrates a strong commitment to equality, diversity, and inclusion, and understands the value these bring to the organisation
• Is flexible, empathetic, and compassionate in their approach
• Respects and upholds the Christian ethos and values of the YMCA
• Brings an innovative, solution-focused mindset and strives to exceed expectations
• Has excellent verbal and written communication skills, with the ability to use a variety of communication channels effectively
• Is highly organised, able to prioritise tasks, anticipate challenges, and resolve problems efficiently
• Can make sound decisions and contribute to a positive, collaborative team environment
If this sounds like you, please do not delay in submitting your application, as we will be interviewing on a rolling basis. Please note that we are unable to offer visa sponsorship and can only accept applications from individuals who already have the right to work in the UK. As some roles involve working with vulnerable people, a Basic or Enhanced DBS check may be required following a conditional job offer.

One YMCA and its subsidiaries, the Early Childhood Partnership (ECP) and Signpost are on an exciting journey to double our impact by 2025. We are over half way through an exciting new strategy launched in the first hour of the new decade, via email where all staff and volunteers were invited to put themselves forward to apply and attend an intensive, three-day Kickstarter Event. By the end of these three days, there was a brilliantly multi-faceted set of themes and ideas, which formed the starting point for the rest of the Mission 25 process to build on. The aim of Mission 25 is to give every staff member and volunteer the opportunity to play their part in shaping the strategy to do "more and better, together" so that we double our impact by 2025. We deliver a vast array of services across Herts, Beds and Bucks that reach over 135,000 individuals annually. These include:
• Provision of over 700 units of accommodation for homeless people
• Move on accommodation for individuals moving onto independent living
• Housing and practical/emotional support for young asylum seekers
• Community HUBs hosting a range of activities and meeting space hire
• Childcare provision in Hertfordshire
• Family support through a network of children's and family centres covering Hertfordshire and Bedford
• Therapeutic and non-therapeutic support for male and female victims of domestic abuse and their children
• Independent sexual violence services across Bedfordshire, Luton and Hertfordshire
• Domestic abuse perpetrator reform programmes across Bedfordshire
• Youth services offering emotional wellbeing support and youth club opportunities for 11-19 year olds alongside our National Airplay programme funded by the RAF Benevolent Fund
• A community gym where everyone can enjoy the benefits of physical exercise Our values remain at the forefront of how we operate as a charity, and it is important to us that all staff and volunteers can fully buy in to our ethos., One YMCA and its subsidiaries, the Early Childhood Partnership (ECP) and Signpost are on an exciting journey to double our impact by 2025. We are over half way through an exciting new strategy launched in the first hour of the new decade, via email where all staff and volunteers were invited to put themselves forward to apply and attend an intensive, three-day Kickstarter Event.
By the end of these three days, there was a brilliantly multi-faceted set of themes and ideas, which formed the starting point for the rest of the Mission 25 process to build on. The aim of Mission 25 is to give every staff member and volunteer the opportunity to play their part in shaping the strategy to do "more and better, together" so that we double our impact by 2025. We deliver a vast array of services across Herts, Beds and Bucks that reach over 135,000 individuals annually. These include:
• Provision of over 700 units of accommodation for homeless people
• Move on accommodation for individuals moving onto independent living
• Housing and practical/emotional support for young asylum seekers
• Community HUBs hosting a range of activities and meeting space hire
• Childcare provision in Hertfordshire
• Family support through a network of children's and family centres covering Hertfordshire and Bedford
• Therapeutic and non-therapeutic support for male and female victims of domestic abuse and their children
• Independent sexual violence services across Bedfordshire, Luton and Hertfordshire
• Domestic abuse perpetrator reform programmes across Bedfordshire
• Youth services offering emotional wellbeing support and youth club opportunities for 11-19 year olds alongside our National Airplay programme funded by the RAF Benevolent Fund
  
  Covers healthcare expenses from optical and dental care to therapy treatments. Shared pot for children included.
• EAP & Doctorline
• Confidential help and advice line (24 hours) on medical, legal, and domestic issues.
• Rewards & Discounts
• Special offers from hundreds of leading online and high street retailers & Discounts on gym memberships.
• Birthday and Wellbeing day off