Administration Apprentice

Introduction

Administration role. Seeking an individual with strong verbal and written communication skills. In addition to having excellent organisational skills with the ability to manage multiple tasks effectively. The role will include meeting and greeting clients and accurately taking and distributing minutes.

About the Employer

About HDS Personnel Ltd

Established in 1987, HDS Personnel Ltd has built a strong reputation for supplying a highly skilled, multi-disciplined workforce across the Essex area. We support major operators within the Port of Tilbury and external clients across the logistics, warehousing, and rail sectors.

Due to continued growth, we are offering several permanent, full-time opportunities for Forklift Operators looking to develop their career within the Port and Logistics industry.

HDS believes in the professional development of our staff, upon joining HDS there is a clear path for the training opportunities available to you. With Instructors with over 30 years of experience working within the Port Industry, you will be trained to a high standard to enable you to operate safely with a comprehensive understanding of your duties and responsibilities.

About HDS Securities Contracts Ltd:

In 2005 HDS Securities was established in Essex to provide a high standard Manned Guarding & Key Holding Alarm Response services to the developing security industry. One of our first major contracts was with The Port of Tilbury, with whom we are still established with providing a high-quality service on multiple locations.

What You'll Do

Duties / Responsibilities:

• Meeting and greeting clients and candidates
• Handle incoming telephone calls, responding to queries or directing them to the appropriate team
• Support the recruitment process, including drafting and posting job adverts, screening CVs, contacting candidates, and coordinating interviews
• Assist with internal communications, promotional materials, and marketing activities to support recruitment campaigns, employee engagement, and company events
• Accurately take and distribute minutes for meetings in a timely manner when required
• Coordinate and deliver company inductions for new starters within Personnel & Securities, ensuring all necessary documentation (contracts, declarations, policies) is provided, signed, and filed correctly
• Conduct right-to-work checks in line with current legislation and monitor visa expiry and compliance
• Liaise with internal departments including Payroll, Operations, Training, and Health & Safety to ensure smooth information flow and task coordination
• Maintain up-to-date employee records, including driving licence checks, booking health assessments, tracking training assessments, and monitoring SIA licence validity
• Ensure compliance with GDPR in all administrative processes
• Prepare and participate in biannual training file audits with the Port of Tilbury
• Ensure compliance with GDPR in all administrative processes
• Maintain and update the HRIS system throughout the employee lifecycle and provide first-line support for staff HRIS queries.
• Perform general office administration duties and support the management team as needed
• Undertake any reasonable tasks or projects requested by management

What We're Looking For:

• Excellent front of house skills
• Previous administrative experience desirable
• Excellent organisational skills with the ability to manage multiple tasks effectively
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to handle sensitive information with discretion and integrity

Training Outcome

• Full-time position available; providing successful completion of the apprenticeship

Skills Required

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Customer care skills
• Problem solving skills
• Presentation skills
• Administrative skills
• Logical
• Team working
• Initiative

Qualifications

• Desired - GCSE - English - 4-9 (A* - C)
• Desired - GCSE - Maths - 4-9 (A* - C)

Course Information

Course: Business administrator (level 3)

Level: 3

Route: Business and administration

Apprenticeship Level: Advanced

Working Arrangements

Working Week: Monday to Friday, 08:00 - 16:00 (subject to change with needs of the business).

Expected Duration: 1 Year 1 Month

Training Provider: DAVIDSON TRAINING UK LIMITED