Accounts Payable Clerk

Accounts Payable Clerks process supplier invoices accurately and efficiently, match invoices to purchase orders where applicable, maintain clean supplier records, respond to queries promptly, and support timely payment runs - while following HF Holidays' controls and procedures. Key Areas:

• Match invoices to purchase orders where required and manage invoices through the relevant workflow stages (AP inbox, Lightyear/ Procure Wizard where applicable, Invoice Register, Post Batch, Ledger, Payment, Supplier Reconciliation).
• Support operational teams by chasing missing information/receipts and resolving invoice exceptions promptly.
• Apply agreed tolerances/rules during matching (e.g., a 5% tolerance before an invoice is queried, where applicable).
• Process and track AP activity using the tools and registers used in-role (e.g., Procure Wizard, Lightyear, PO system & Recurring cost bible).
• Maintain clean supplier records (including payment terms and accurate bank details formatting) in line with internal process notes.
• Respond to supplier queries professionally, escalating complex disputes or control issues to the Accounts Payable Supervisor/Finance.
• Support supplier statement reconciliations where required and help ensure priority suppliers are covered as directed.
• Follow HF Holidays' bank detail verification approach: independently confirm changes (e.g., via phone confirmation with known contacts) and escalate suspected fraud attempts.
• Provide administrative support to the wider finance team as required, maintaining organised electronic records for audit and control., With 112 years of history, we bring like-minded people together through more than 260 carefully crafted walking and activity holidays in the UK, Europe, and beyond. We also own and manage16 characterful country houses in the heart of the UK's best-loved national parks landscapes. Supported by our 500 strong team who are based both remotely and at our Head Office in Hertfordshire as well as our Houses.
  
  Experience in an Accounts Payable / Purchase Ledger / finance operations role (hospitality/travel exposure helpful).
• High attention to detail with the discipline to follow defined processes.
• Confident communicator able to liaise with suppliers and internal stakeholders to resolve queries quickly.
• Strong Excel and general Microsoft Office skills
• Comfortable working in structured systems and workflows (e.g., Procure Wizard/Lightyear-style stages and PO matching).