Accounts Payable Administrator

We have hubs in Birmingham, Leicester, Lincoln, London, Milton Keynes, Nottingham, Solihull, Stratford-upon-Avon and Sheffield. This role can be a blend of home and office based work with travel as required into any of our Midlands hubs. Reporting to: Accounts Payable Team Leader, The Senior Accounts Payable Administrator plays a pivotal role in supporting the Accounts Payable Team Leader in delivering a high-performing, service-led AP function, providing technical expertise, analytical support and operational excellence across supplier payments, expenses and financial controls. Reporting to the Accounts Payable Team Leader, the role is responsible for ensuring the accurate and timely processing of supplier invoices, expenses and payments whilst maintaining high standards of financial control and supplier service. As a senior member of the team, the postholder will take ownership of complex queries, reporting and process improvements, supporting the continuous development of best practice across the AP function. They will use advanced Excel and analytical skills to identify trends, investigate issues, support decision-making and drive efficiencies within the Procure-to-Pay process. The role will also support system enhancements, automation initiatives and month-end activities, acting as a subject matter expert and providing guidance and support to Accounts Payable Administrators where required. What you will be doing: Operational Excellence

• Ensure supplier invoices, expenses and payments are processed accurately and within agreed service levels.
• Manage complex supplier accounts and escalated queries through to resolution.
• Maintain high levels of accuracy across coding, approvals and payment processing.
• Support compliance with internal financial controls, audit requirements and company policies.
• Monitor the creditors ledger and proactively identify issues requiring corrective action.
Data Analysis & Reporting
• Support the AP Team leader on prioritisation planning using AP performance metrics and management information.
• Review and prioritise action from analysis of payment trends, aged creditors, expenses data and exception reporting. perform root cause analysis to improve process performance.
• Support month-end and year-end reporting requirements where required .
Reconciliations & Controls
• Support the Reconciliation Analyst in their role by engaging with, and having full visibility of all supplier statement reconciliations and driving the resolution of unknown transactions.
• Contribute to month-end reporting and analysis, providing insights to support financial decision-making. Investigate and resolve unmatched transactions and ledger discrepancies.
• Perform regular reviews of creditor balances ensuring integrity of financial records.
• Assist in maintaining robust controls within AP processes and systems. Support audit requests and control testing activities.
Process Improvement & Best Practice
• Champion best practice Procure-to-Pay processes across the business.
• Identify opportunities for automation, simplification and efficiency gains.
• Support system testing, upgrades and process improvement initiatives.
• Create and maintain process documentation and work instructions.
• Promote standardisation and continuous improvement across AP activities.
Stakeholder & Supplier Management
• Build strong relationships with suppliers and internal stakeholders.
• Act as a senior escalation point for complex AP queries.
• Support stakeholders in understanding AP processes and policies.
• Assist with supplier onboarding, master data maintenance and governance controls.
Team Support
• Provide coaching and technical support to AP Administrators.
• Share knowledge and encourage adoption of best practice.
• Assist the Team Leader with training and onboarding activities.
• Act as deputy for the Team Leader where appropriate.
• Support our internal stakeholders on training and onboarding around Accounts payable processes and workflows to improve end user experience
Compliance & Risk
• Ensure adherence to internal policies and regulatory requirements.
• Support audit preparation and respond to auditor queries as needed.
  
  Detail-oriented with a high level of accuracy
• Exceptional organisation skills with the ability to work under pressure and meet deadlines.
• Proactive and self-motivated.
• Strong ethical standards and integrity.
• The ability to build strong relationships and influence internal and external stakeholders
• Adaptable and agile with the ability to respond effectively to changing priorities and business needs
What you will need:
• Extensive experience in a similar role within a law or professional services firm
• Knowing Best in Class with the ability to communicate that experience to drive team performance and engagement
• Strong knowledge of the Solicitors Accounts Rules, VAT regulations
• Experience of best practice in the P2P arena
Desirable:
• Experience of working with Aderant
• Proficiency in financial software and Microsoft Office Suite
• Strong Analytical and problem-solving skills
• Excellent communication and interpersonal skills
  
  Ampa Group is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.