Accounts Assistant

Job Title: Account AdministratorSalary: £ £ 17,533.12 Per AnnumContract: Permanent Type of Employment: Part TimeHours: 25 Hours Per WeekLocation: B&V Chemicals, Lamport Drive, Daventry, Northamptonshire, England, NN11 8YH, Accounts Assistant will be responsible for producing timely and accurate invoices/credit notes, ensuring all revenue is reported correctly in the monthly accounts.Accounts Assistant will need to consistently meet monthend reporting deadlines with a high degree of accuracy. The Accounts Assistant will be trustworthy and understand the need for confidentiality, as cited in the Group values.KEY OBJECTIVES

-Responsible for reducing the lead time between delivery of goods and distribution of invoices

-Responsible for effective and efficient resolution of queries to allow for timely payment of debt

-Effective communication with Sales and Order departments to improve company performance

-Proactively monitor the invoicing process, reporting deficiencies when they arise, and suggesting possible improvements to the role

KEY ROLES AND RESPONSIBILITIES

-Timely and accurate raising of invoices/credit notes to ensure all revenue is reported correctly in the accounts

-Updating commercial analysis spreadsheets and providing chemical usages to account managers

-Updating driver analysis spreadsheets for monitoring overheads

-To carry out periodical system maintenance including checking all orders are correctly invoiced or listed as contract accordingly

-Updating Price Lists in Sage periodically

-Reconcile collections / deliveries and raise credits as needed

-Dealing with customers invoice/delivery queries over the telephone professionally and efficiently

-Liaising with customers in writing when necessary (by letter, or e-mail).

-Communicate effectively with all departments and to work effectively with the other members of the Finance team

-Complete invoicing via client portals as required

-Provide holiday cover for other roles within the operation to maintain administrative support to critical business activities

Experience in a similar role (preferable)

-Experience of Sage 200 (advantageous) and/ or similar systems

-Resilient & robust personality, able to resolve problems and meet deadlines with an eye for detail

-Self-starter and able to prioritise own workload and proactively provides data as needed

-Demonstrate exceptional organisational skills and the ability to work efficiently in a fast-paced environment

-Actively participates in team working to ensure organisational and team goals are effectively met

-Supports colleagues by responding effectively and efficiently to requests for help & information

-Sets challenging personal standards in the form of clear goals and aligns job objectives to the requirements of the business

-Seeks feedback and, where appropriate, gives feedback constructively

-Is aware of best practice in area of expertise and works towards this by demonstrating, applying and sharing knowledge

-Builds trust and develops a reputation for reliability by following through with actions as agreed

-Strong oral and written communication skills are essential

-Questions, and where appropriate, challenges the status quo to ensure continuous improvement

-Strong Microsoft office skills, especially: MS EXCEL, MS WORD and MS OUTLOOK