The charities are looking to appoint a Secretary/Treasurer, circa 8 to 10 hours per week (flexible home working with some evening meetings). The salary will be £6,000 p.a in total for the two charities, with the majority of the work relating to the Corton Almshouse Charity.

The main duties and responsibilities of the successful applicant will be:-

Supervision

Property Management

Administration

Financial

Preparing agendas for Trustees' meetings (10 per year in the evening and occasional ad hoc meetings), including attending meetings, providing any information required, taking minutes, keeping records and dealing with matters arising from meetings and any necessary correspondence.

Keeping the financial accounts of the Charities through the use of spreadsheet cashbooks, paying suppliers and receiving monthly contributions from residents. Liaising with the external accountant over year end accounts and producing figures for use in annual budget and providing quarterly budget monitoring reports to the Trustees.

Supervision of the live on site warden and off site relief warden and dealing with any staff issues/queries and keeping payroll records (running of monthly payroll is outsourced)

Maintain familiarity with matters relating to law and practice of the Charities and housing generally and with employment and emergency communications and advising the Trustees on such matters.

Overseeing maintenance matters relating to the almshouses and allotments and instructing/organising contractors with regard to maintenance matters, liaising with the chair for authority to act in emergencies.

Liaise with staff and Trustees concerning residents' affairs.

Advising the Trustees on compliance with relevant legislation, in particular in relation to housing and charities and ensuring that all necessary risk assessments, policies and procedures are in place and are reviewed on an annual basis. Carry out the annual Risk Assessment and Health and Safety audit of residents.

Dealing with applications for residence which includes: correspondence and telephone conversations with potential applicants and sending out and receiving and checking of application forms; keeping a register of applicants; dealing with the allocations and consequential arrangements relating to housing of residents.

Dealing with registration requirements and general correspondence with/making returns to Charity Commission, Almshouse Association and other such bodies. Also making links with relevant useful organisations and attending any useful meetings/courses/seminars.

Collection of the annual rents for the allotments, carrying out regular inspections, corresponding with tenants that are not maintaining their plots and dealing with the vacation and re-letting of plots. Maintaining a waiting list of prospective tenants.

Administration of the annual Christmas Benefits process, including sending out and receiving forms and organising the payment of the benefits

Bringing to the attention of the trustees any grant applications and administer them when approved.