Trainee Admin Assistant

Join our esteemed legal practice as an Administration Assistant within our dynamic In-House Training Team. This role offers a unique opportunity to be at the heart of our firm's growth and development by providing essential administrative support to our training initiatives. If you are detail-oriented, organised, and eager to contribute to the success of our legal professionals, this position is perfect for you.

We're the PM Law Group and as a group we operate on a national basis offering an array of legal services. Our roots were established over 30 years ago, this means that we have decades of experience in our respective fields. Within our group of companies, we have our own in-house, award-winning training team who are passionate about supporting the growth and development of our legal professionals

Across the business, we foster a culture of inclusivity and champion personal development so that each employee has opportunities to shine and flourish, and we want you to be a part of it.

As our newly appointed Administration Assistant you will work in a fast-paced environment providing a variety of comprehensive organisational, administrative, and practical supportive day to day assistance to the Head of Group Training and the Training Team. You will plan and organise work to ensure that the Group Training Team priorities are met, organisational goals are achieved, and best practices are upheld. This involves carrying out tasks and duties delegated by the Group Head of Training. As part of this role, you will also provide additional ancillary support to the group businesses as required / directed.

This role will be based in PM Law Group / LLP also in other areas of the business as the need arises. Some travel may be required to attend meetings/site offices.

Day to day responsibilities will include:

• Arranging meetings, calls, training, presentations, conferences, dealing with delegates, training materials, maintaining delegate lists and liaising with other parties / external clients / providers.


• Managing information flow in a timely and accurate manner.


• Organising and managing training systems and processes to include assigning courses on Sparkwork.


• Collating documentation for Training and Meetings and circulating in advance.


• Assisting at Training events / meetings, on an ad hoc basis.


• Booking Training (internal and external) and organising meeting rooms.


• Working extensively with Shared Services, Management Teams, Business Development, Compliance as required on specific tasks/projects.


• Assisting with managing new starters and the induction process by providing administrative assistance as directed.


• Assisting with Training Programmes and also delegate feedback.


• Maintain training records (e.g., trainee lists٫ schedules٫ attendance sheets).


• Prepare classrooms and keep them properly set up.


• Create٫ review and disseminate training material٫ such as instructional notes٫ feedback forms and so on.


• Prepare reports on training activities and results.


• Suggest improvements or new programs.


• Help participants interact with each other٫ when necessary.


• Troubleshoot issues as they arise onsite.


• Ensure the compliance of all training activities with established policies and best practice.


• THIS ROLE CARRIES WITH IT A GREAT RESPONSIBILITY TO KEEP ALL MATTERS DEALT WITH WITHIN THE EXECUTIVE TEAM HIGHLY CONFIDENTIAL AND ANY DIGRESSION / INDISCRETION WILL BE DEEMED AS GROSS MISCONDUCT.
  
  Two or more years' experience in an administrative role reporting directly to senior management is essential.


• Have the ability to manage a large workload and prioritise.


• The ability to work under pressure and to deadlines.


• Be a proactive problem solver.


• Naturally able to be thorough and have a keen eye for attention to detail.


• Have a professional and friendly demeanour.


• Be self-motivated but able to work as a team.


• Demonstrate a strong knowledge of all admin activities.


• Have an excellent customer care and telephone manner.


• Be able to confidently communicate at all levels with a wide range of people in person and over the telephone.


• Are flexible and consistent whilst maintaining the confidentiality of high-level systems and operations.


• Have prior and extensive administration/organisational skills with the capacity to pay close attention to detail and ensure all matters are scheduled and dealt with within the scheduled period.


• Demonstrate a good working knowledge of the legal sector.


• Be competent in the use of Microsoft 365 including Microsoft Teams.


• A natural ability to multitask, to organise and prioritise a busy workload and work to tight deadlines.
  
  Our Sheffield Head Office, PM House, has been designed to be a high quality and pleasant working environment. In addition to a competitive salary and benefits package we offer:


• Fantastic working hours: Monday to Friday 9.00am - 5.00pm with 1 hours lunch break


• Competitive pay - £20,000 per annum


• Generous Annual Leave entitlement - 25 days per year + Bank Holidays.


• Opportunities for you to progress and develop further in your career.


• Healthcare cash plan.


• Pension Scheme.


• Lucrative 'Refer a friend scheme'.


• Free Parking.


• Free Costco Card.


• Free Fruit Daily.


• On-site subsidised canteen with relaxation area.


• Employee Assistance Programme.


• Death in service benefit.


• Annual Summer and Christmas Parties.


• Award Events.


• Additional Annual Leave entitlement for long service.